APPLICATION FOR THE ISSUE OF A NO DUES CERTIFICATE
(Union Territory of Chandigarh)
__________
To,
__________
Date: __________
Sir / Madam,
- 9. WHAT THE CERTIFICATE IS ASKED TO STATE. The applicant requests that the certificate set out, separately and in figures and words:
(a) the head-wise position of the account of the said property;
(b) the date up to which the premium, with interest, stands paid and credited;
(c) the date up to which the annual ground rent, and the goods and services tax on it, stand paid and credited;
(d) the date up to which the account of the said property is clear on every head;
(e) the amount, if any, outstanding as on the date of the certificate, head by head;
(f) whether any notice, show cause, misuse proceeding, resumption proceeding or recovery proceeding is pending against the said property; and
(g) the period for which the certificate is valid.
A certificate that says only "no dues" without the dates at (b), (c) and (d) is of no use at the counter of the Sub-Registrar or of a bank, and the applicant respectfully asks that those dates be printed on it.
- 12. UNDERTAKING BY THE APPLICANT. The applicant undertakes:
(a) to pay, within fifteen days of a demand, any amount that the office finds due on the account of the said property, whether or not it is shown in this application;
(b) that the issue of the certificate will not be pleaded as a waiver of any amount that is later found to be due for a period ending on or before the date of the certificate, and that the applicant remains liable for such an amount;
(c) to produce the original of every document of which a copy is enclosed, when the office asks for it;
(d) that no proceeding about the title to or possession of the said property is pending before any court or authority, save as disclosed in this application; and
(e) to indemnify the office against any loss caused to it by a statement in this application that turns out to be untrue.
VERIFICATION
I verify that the contents of paragraphs 1 to 15 of this application, and of the annexures to it, are true to my knowledge, that nothing material has been concealed, and that no part of it is false. I make this verification at Chandigarh on __________.
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NOTES FOR THE PERSON FILING THIS. This page is guidance. Do not file it
with the application and do not hand it across the counter.
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TICK THE RIGHT OFFICE, AND TICK IT ONLY ONCE
Two questions on the form decide which office this application is written for:
the address block at the top, and the paragraph switches. Answer them the same
way. An Estate Office plot, house or SCO takes the Estate Office designation,
the Estate Office address and the Estate Office paragraphs. A Chandigarh
Housing Board flat takes the Board's designation, the Board's address and the
Housing Board paragraphs. Do not tick both. Neither office will certify the
other's dues, and neither will accept the other's annexure number.
WHERE IT GOES
The Estate Office is at the Town Hall Building, Sector 17-C, Chandigarh
160017 (0172-5046634, aeo-chd@nic.in). The online route is
estateoffice.chd.gov.in - Citizen Services to apply, Know Your Dues and
User Account Statement to see what the office thinks you owe before you
file, and Pay Your Dues to clear it. Print the User Account Statement on
the day you file and put it in the file; it is the cheapest way to close
the gap between your figures and theirs.
The Chandigarh Housing Board is at 8 Jan Marg, Sector 9, Chandigarh
(0172-2511131 to 39, info@chbonline.in, chbonline.in). A Housing Board
flat is not Estate Office property and the two offices do not answer for
each other. If the unit is a CHB flat, file at the Board, tick the Housing
Board paragraphs and fill in the scheme and unit particulars.
CHECK THE ANNEXURE NUMBER BEFORE YOU FILE
The Estate Office publishes its own checklists and annexures on
estateoffice.chd.gov.in and it renumbers them. This application is drafted
to the content the office asks for, not to a particular scanned form.
Download the current checklist for the service you are applying under,
read the list of enclosures on it, and put the office's own annexure number
at the top of the first page if it differs from the one printed here.
THE ORDER OF THE PAPERWORK, WHICH PEOPLE GET WRONG
For a leasehold site being sold, the sequence is: No Dues Certificate,
then the no objection certificate for the transfer with the one-third
unearned increase assessed and paid, then the deed at the Sub-Registrar,
30 Bays Building, Sector 17. Presentation there is between 12.00 noon and
1.00 pm and registration between 3.00 and 5.00 pm; documents are returned
one week after presentation, between 9.00 and 11.00 am. Since 2025 the
Estate Office mutation is triggered automatically by the registration -
the deed and the data pass digitally from the Sub-Registrar to the Estate
Office portal and the transferee gets an SMS. Preliminary scrutiny is
completed in two hours for a leasehold case with a valid NOC and four
hours for a freehold case. That is why the affidavit-cum-indemnity pack has
to be right at the Sub-Registrar's counter: there is no later mutation
application at which to fix it.
WHAT A NO DUES CERTIFICATE IS NOT
It is not a title certificate, not a no objection certificate for a
transfer, not an occupation certificate, and not a clearance of misuse. It
says one thing: what the office's own books show as owing on the date it is
issued. Section 19 of the Capital of Punjab (Development and Regulation)
Act, 1952 shuts the civil court out of the enforcement side of this
regime, so if the office says money is due and you disagree, the route is
an appeal to the Chief Administrator within thirty days of the order under
section 10 of that Act and Rule 18 of the Chandigarh Estate Rules, 2007,
and then a revision - to the Adviser to the Administrator for an order made
under the 2007 Rules, or to the Central Government for an order under
section 8 or section 8-A of the Act. A suit will be thrown out.
THE 2007 RULES DO NOT REACH EVERY PROPERTY, AND MOST OF THIS CITY IS OLDER
Rule 1(ii) of the Chandigarh Estate Rules, 2007 applies those Rules to
allotments and auctions made after 7 November 2007. Rule 20(ii) saves what
was done under the 1960 and 1973 Rules they replaced. So on an older
allotment the Rule 10 misuse charge of Rs 500 per square foot per month,
the Rule 8 extension penalty and the Rule 7 transfer conditions are all
open to argument, and this application says so in terms at paragraphs 3, 7
and 10 rather than conceding them. If the office assesses a charge on that
footing, take advice before you pay it.
IF THE PROPERTY IS IN MANIMAJRA OR A VILLAGE
Everything above is the sector regime, where the Estate Officer's allotment
file is the title record and there is no jamabandi. Chandigarh's villages
and the lal dora and phirni areas are a different track: the official
registration checklist there references a fard and a report of the Naib
Tehsildar (Revenue). If the property is there, this application is the wrong
starting point and you should ask the Tehsildar (Revenue), UT Chandigarh
what the office needs.
TWO THINGS THAT CATCH PEOPLE OUT
A document prepared or executed outside India - an affidavit sworn by an
NRI seller, for instance - must first be embossed by the Office of the
Finance Department, Chandigarh Administration before the Estate Office will
look at it. And the Estate Office now accepts a notarised affidavit in
place of one attested by an Executive Magistrate, except where a law or a
policy specifically requires otherwise; it also does not require you to
resubmit a document that is already on its record for this property.