Kagaznama

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RTI Application to a Public Information Officer

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  1. Where the request goes
  2. Who is asking
  3. What you want to know
  4. How you want the reply, and the fee
  5. Filing the request
  6. Record and privacy

Step 1 of 6

Where the request goes

Is the office under the Punjab Government or the Chandigarh Administration?Needed

For example: Greater Mohali Area Development Authority

For example: Office of the Estate Officer (Housing)

What is the address of the Public Information Officer?Needed
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APPLICATION FOR INFORMATION UNDER THE RIGHT TO INFORMATION ACT, 2005

To: The Public Information Officer, __________, __________, __________

  1. 1. Request. I am a citizen of India and I request the information described below under section 6(1) of the Right to Information Act, 2005 (the Act). __________
  1. 2. No reason required. Section 6(2) of the Act does not require me to give a reason for this request, or any personal details except those needed to contact me, and I give none.
  1. 4. Records held elsewhere. If another public authority holds any part of this information, or its subject is more closely connected with another public authority's functions, please transfer that part to it under section 6(3) of the Act, no later than five days from receipt, and tell me at once that you have done so.
  1. 9. If you refuse. If you reject any part of this request, section 7(8) of the Act requires you to tell me the reasons, the period within which an appeal may be preferred and the particulars of the appellate authority.

LEGAL BASIS

Punjab: The application is made under section 6(1) of the Right to Information Act, 2005, and section 6(2) requires no reason for it. It is received by the State Public Information Officer of the public authority, its addressee, who decides it under section 7(1) within thirty days of receipt, or within forty-eight hours where the life or liberty of a person is concerned; five days are added under the proviso to section 5(2) where a State Assistant Public Information Officer receives it, and section 7(2) treats silence as a refusal. Rule 3 of the Punjab Right to Information Rules, 2017 fixes the application fee at ten rupees and asks that an application not exceed five hundred words, excluding annexures, while forbidding its rejection on that ground alone; rule 4 charges two rupees for each page in A-3 or smaller size and nothing for the first hour of inspection; rule 5 exempts a person below the poverty line from fees up to fifty rupees under rules 3 and 4 on a copy of the certificate issued by the appropriate Government; and rule 6 takes payment in cash against a proper receipt, by demand draft, banker's cheque or Indian Postal Order payable to the Accounts Officer of the public authority, or by electronic means where the public authority has that facility. An appeal against the decision, or against its absence, lies under section 19(1) within thirty days to the First Appellate Authority, the officer senior in rank to the State Public Information Officer, and a second appeal under section 19(3) within ninety days to the Punjab State Information Commission.

Chandigarh: For a public authority under the Union Territory of Chandigarh Administration, section 2(a)(i) of the Right to Information Act, 2005 makes the Central Government the appropriate Government, so the Right to Information Rules, 2012, notified as G.S.R. 603(E) on 31 July 2012, govern the application. It is received by the Central Public Information Officer of the public authority, its addressee, who decides it under section 7(1) within thirty days of receipt, or within forty-eight hours where the life or liberty of a person is concerned; five days are added under the proviso to section 5(2) where a Central Assistant Public Information Officer receives it. Rule 3 of the 2012 Rules fixes the application fee at ten rupees, with the same five-hundred-word request and the same bar on rejection for length; rule 4 charges two rupees for each page in A-3 or smaller size; rule 5 exempts a person below the poverty line from the fees under rules 3 and 4 on a copy of the certificate issued by the appropriate Government; and rule 6 allows the same three modes of payment. An appeal lies under section 19(1) within thirty days to the First Appellate Authority, and a second appeal under section 19(3) within ninety days to the Central Information Commission.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023.

The purpose of collecting personal data in this application is to identify the applicant as a citizen entitled to the information, to give the Public Information Officer an address for the reply and any further fee, and to record the fee paid or the exemption claimed, so that the request can be answered and any appeal decided.

If the matter does not proceed, the personal data will be retained for 90 days and then erased. If the matter proceeds, the record will be retained for the transaction or authority matter plus 12 months, except where a statute requires a longer named retention period.

Data minimisation: this document does not collect a full Aadhaar number, an Aadhaar-card copy, a password or bank credentials.

SIGNATURE

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