Fill in Tenant KYC and Document Checklist

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Tenant KYC and Document Checklist

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The parties and premises
Identity and address
Employment and other items
Verification record

Step 1 of 4

The parties and premises

What is the complete address of the premises?Needed

House / flat / plot no.

Street, sector or locality

City area and PIN code

What is the landlord’s full name?Needed

For example: Rajiv Khanna

What is the landlord’s address?Needed

House / flat / plot no.

Street, sector or locality

City area and PIN code

What is the tenant’s full name?Needed

For example: Amanpreet Singh

What is the tenant’s present address?Needed

House / flat / plot no.

Street, sector or locality

City area and PIN code

More details — you may leave these

What is the landlord’s mobile number?You may leave this

A number somebody can be reached on. Ten digits is the usual Indian form, and a country code in front of it is fine if you want it there.

For example: +91 XXXXX XXXXX

What is the tenant’s mobile number?You may leave this

A number somebody can be reached on. Ten digits is the usual Indian form, and a country code in front of it is fine if you want it there.

For example: +91 XXXXX XXXXX

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TENANT KYC AND DOCUMENT CHECKLIST

Premises: __________

1. Parties and purpose

The proposed landlord is __________, of __________, and the proposed tenant is __________, of __________.

This checklist records identity, address and limited occupation/affordability documents received for the proposed residential tenancy. It is not a rent agreement and does not itself create possession rights.

2. Identity

A full Aadhaar number is not to be printed in this checklist. A masked Aadhaar may be used, and passport, driving licence or voter identity card remain alternative identity routes.

3. Address

4. Employment and affordability

5. Other tenancy-file items

6. Verification record

Identity copies collected only for one-time verification should be destroyed after verification, keeping only the fact and date of verification, unless the record is genuinely required for the ongoing tenancy file.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data appearing in this document is collected for the specific purpose of verify the proposed tenant’s identity, address and tenancy-file particulars and administer the proposed tenancy, communicating about it, and maintaining the resulting legal or operational record. The data may be shown to the owner, tenant, authorised property manager or consultant involved in the transaction, and to a verification or professional service provider specifically instructed for that purpose.

If the transaction does not proceed, application-stage personal data will be retained for 90 days from the decision or withdrawal. If the transaction proceeds, the document record will be retained for the term of the tenancy plus 12 months. Data collected only to verify identity at one moment should be destroyed after verification, retaining only the fact and date of verification.

Data minimisation: this document does not require a full Aadhaar number to be printed in shared prose. Where Aadhaar-based identity is offered in a KYC context, a masked Aadhaar should be accepted together with an alternative identity route such as passport, driving licence or voter identity card. PAN, bank-account and salary details are collected only where the purpose of the particular document genuinely requires them.

7. Tenant declaration

Signature: to be signed on the generated document.

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