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Kagaznama

Gazette Name Change Application

At a glance

Price: Free
Stamp duty: The covering application to the Department of Publication is filed on plain paper and carries no stamp duty.
Registration: Not a registration in the Sub-Registrar sense.
Witnesses: None required for the affidavit itself.

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Also called

Gazette Notification for Name Change
Name Change Gazette Publication Application
Gazette Name Change with Affidavit and Newspaper Notice
राजपत्र नाम परिवर्तन आवेदन
ਗਜ਼ਟ ਨਾਮ ਤਬਦੀਲੀ ਅਰਜ਼ੀ

When you need it

The application itself — the covering letter you file with the Department of Publication to have a name change printed in the Gazette of India, on plain paper and with no stamp duty. For an adult who has already sworn a name-change affidavit (see the separate Name Change Affidavit template in this library) and now wants the change formally published in the Gazette of India — the further step several authorities specifically insist on: government and public-sector service records, some professional council or registration bodies, and any counter that asks for a "public notice" of the change rather than the affidavit alone.

This template bundles, in one filing: the covering application to the Department of Publication, the affidavit it must annex, and the draft text for the newspaper advertisement the Department's own instructions ask for alongside the Gazette entry. Filed through the Department's own e-Gazette name-change service at egazette.gov.in, or by post to the Department's office, whose current address that portal publishes. The Gazette procedure itself is a single central-government process common to every applicant in India; what this template localises is the applicant's own paperwork — the affidavit and the newspaper choice — for Punjab and Chandigarh. Not for a company, trust or firm changing its name — that goes through the Registrar of Companies or Firms, not this route.

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You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

The covering application to the Department of Publication is filed on plain paper and carries no stamp duty. Only the affidavit annexed to it needs stamp paper: Article 4, Schedule 1-A to the Indian Stamp Act, 1899 as applicable to Punjab, or Article 4, Schedule I as extended to Chandigarh — a nominal non-judicial stamp, commonly Rs 10, bought from a licensed vendor or e-stamped via SHCIL (shcilestamp.com) before the notary appointment.

Registration

Not a registration in the Sub-Registrar sense. It is a publication request to the Department of Publication, examined for completeness and then printed in Part IV of the Gazette of India — the part that carries name-change notices — in due course after filing. There is no s.17 Registration Act step and no Sub-Registrar involvement anywhere in this process.

Notarisation

The annexed affidavit must be sworn before a Notary Public (Notaries Act, 1952) or an Oath Commissioner appointed by the District & Sessions Judge — in Punjab at the applicant's own district courts, in Chandigarh at the District Courts, Sector 43. The covering application and the newspaper advertisement text are not themselves notarised; only the affidavit is.

Witnesses

None required for the affidavit itself. The published newspaper advertisement is treated as the public notice — keep the original cutting, or an e-paper printout carrying the publication's own certificate, to annex to the Gazette application, since the Department's instructions ask for it alongside the affidavit.

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PART A — APPLICATION FOR PUBLICATION OF CHANGE OF NAME IN THE GAZETTE OF INDIA

To
The Controller of Publications,
Department of Publication,
Government of India.
(Filed online at egazette.gov.in, or by post to the Department's office, whose current address that portal publishes.)

Subject: Application for publication of change of name in the Gazette of India

Sir/Madam,

I, Harpreet Singh, son of Gurdev Singh, aged 29 years, resident of House No. 1102, Phase 5, S.A.S. Nagar (Mohali) 160059, Aadhaar No. XXXX XXXX 1234, Section Officer, Punjab Public Works Department, request that my change of name from Harpreet Singh to Harpreet Singh Sethi be published in the Gazette of India.

I enclose with this application:
(a) my affidavit affirming the change of name, sworn before a Notary Public / Oath Commissioner, set out at Part B below;
(b) proof of my identity and address in my present name;
(c) the newspaper cutting(s), or e-paper printout, of the advertisement of this change published as set out at Part C below;
(d) the fee prescribed by the Department, as applicable on the date of this application.

I request that the notification be published at the earliest.

Yours faithfully,

Harpreet Singh
Place: Chandigarh
Date: 1 April 2026

PART B — ANNEXURE I: AFFIDAVIT

I, Harpreet Singh, son of Gurdev Singh, aged 29 years, resident of House No. 1102, Phase 5, S.A.S. Nagar (Mohali) 160059, do hereby solemnly affirm and declare as under:

1. That I have given up the name Harpreet Singh and have adopted, and shall hereafter be known by, the name Harpreet Singh Sethi.

2. That the reason for this change of name is marriage.

Further detail: Married on 14 February 2026, marriage registered at Chandigarh vide Certificate No. MR/2026/1187.

3. That Harpreet Singh and Harpreet Singh Sethi are one and the same person, that this change is made voluntarily and not for any fraudulent purpose, and that I undertake to use only the name Harpreet Singh Sethi hereafter.

4. That I have no objection to this change being published in the Gazette of India and in the newspapers named at Part C below.

VERIFICATION

Verified at Chandigarh on 1 April 2026 that the above is true and correct to the best of my knowledge and belief.

DEPONENT
Harpreet Singh

Signature: ______________________________

Sworn/Affirmed before me this 1 April 2026 at Chandigarh.

NOTARY PUBLIC / OATH COMMISSIONER
Name: ______________________________
Registration No.: ______________________________
Seal and Signature: ______________________________

PART C — ANNEXURE II: TEXT FOR NEWSPAPER ADVERTISEMENT

PUBLIC NOTICE

I, Harpreet Singh, son of Gurdev Singh, resident of House No. 1102, Phase 5, S.A.S. Nagar (Mohali) 160059, have changed my name to Harpreet Singh Sethi. All concerned please note.

To be published in: Ajit (Punjabi daily), Jalandhar edition and The Tribune, Chandigarh edition.

Questions about this document

Does the Gazette Name Change Application need stamp paper or stamp duty in Punjab and Chandigarh?

The covering application to the Department of Publication is filed on plain paper and carries no stamp duty.

See the full position on stamp duty, registration and witnesses

Does the Gazette Name Change Application need registration in Punjab and Chandigarh?

Not a registration in the Sub-Registrar sense.

See the full position on stamp duty, registration and witnesses

What does the Gazette Name Change Application cost on Kagaznama?

Free.

Documents are free. Kits are free during our launch.

Does the Gazette Name Change Application need witnesses?

None required for the affidavit itself.

See the full position on stamp duty, registration and witnesses

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