Fill in Deposit Deduction Statement

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Deposit Deduction Statement

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The tenancy
The deposit held
The deductions claimed
Response and signing

Step 1 of 4

The tenancy

What is the complete address of the rented home?Needed

House / flat / plot no.

Street, sector or locality

City area and PIN code

When did the tenancy begin?Needed

A calendar date — the day, the month and the year. Dates in a document like this are read against one another, so a date typed here can change what another date is allowed to be.

For example: 01 April 2026

How is the existing tenancy identified?Needed

For example: Registered Rent Agreement dated 01 April 2026

What is the landlord's full name?Needed

For example: Harpreet Singh

What is the tenant's full name?Needed

For example: Aarav Sharma

Who will receive or hold this document?Needed

For example: Harpreet Singh

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The live draft

The draft, as it stands

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A long blank line — __________ — stands wherever an answer has not been given. It is left that visible on purpose, so an unfinished document cannot be mistaken for a finished one.

No answer has been given, so every place a detail belongs is standing blank. The shape of the document is worth reading even now.

DEPOSIT DEDUCTION STATEMENT

This is an itemised accounting statement, not proof that every deduction is admitted. The undisputed refund should not be withheld merely to force acceptance of a disputed item unless the tenancy or lawful process supports that result.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to record and evidence the itemised security-deposit deductions and resulting refund balance, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.

The record will be held by __________ and may be shown only to the landlord, tenant, authorised property manager or property consultant involved in the tenancy, a bank/payment service provider where settlement requires payment, a society or utility provider where final handover requires closure, and a statutory authority where disclosure is required for the transaction recorded here.

If this transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If it proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.

Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, PAN, bank-account credentials, passwords or unrelated identity material. Detailed identity verification belongs in the separate KYC process.

ACKNOWLEDGMENT

______________________________
Signature
Landlord: __________
Place: ____________________
Date: ____________________

______________________________
Signature
Tenant: __________
Place: ____________________
Date: ____________________

______________________________
Signature
Record-holder: __________
Place: ____________________
Date: ____________________

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