Kagaznama

Deposit Deduction Statement

At a glance

Price: Free
Stamp duty: No stamp duty — a tenancy-fact record, not a leasehold interest.
Registration: Not compulsory unless it creates a registrable interest — a lease over a year or yearly rent is, under s.17(1)(d).
Witnesses: Not required for a notice.

Free

Documents are free. Kits are free during our launch.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

See all prices

Also called

security deposit deduction account
deposit adjustment statement
move-out deduction statement

When you need it

You're settling the deposit after move-out and need an itemised account, not one unexplained deduction — rent, utilities, damage, cleaning, missing items, evidence relied on, wear-and-tear treatment, netted to a refund. It preserves disputing one item without losing the rest.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in

See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

No stamp duty — a tenancy-fact record, not a leasehold interest. Repurposed into a fresh term or surrender for value, stamp accordingly.

Registration

Not compulsory unless it creates a registrable interest — a lease over a year or yearly rent is, under s.17(1)(d).

Notarisation

Not required; doesn't replace registration — a dated signature matters more.

Witnesses

Not required for a notice. Two witnesses suit agreements/settlements.

Request Stamp Paper

Sample preview — placeholder answers, not your data

KAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASEDKAGAZNAMA SAMPLE — NOT PURCHASED

DEPOSIT DEDUCTION STATEMENT

Statement date: 3 April 2026

Security deposit held for House 118, Sector 35-A, Chandigarh under Registered Rent Agreement dated 01 April 2026, commencing 1 April 2026, between Harpreet Singh and Aarav Sharma: ₹60,000 (Rupees Sixty Thousand only).

Rent deduction: ₹0 (Rupees Zero only). Utility deduction: ₹1,500 (Rupees One Thousand Five Hundred only). Damage deduction: ₹2,500 (Rupees Two Thousand Five Hundred only). Cleaning deduction: ₹0 (Rupees Zero only). Missing items/access devices: ₹500 (Rupees Five Hundred only). Other deduction: ₹0 (Rupees Zero only). Other-description: None

Total deductions: ₹4,500 (Rupees Four Thousand Five Hundred only). Net refund: ₹55,500 (Rupees Fifty Five Thousand Five Hundred only). Refund due date: 2 April 2026.

Ordinary-wear treatment: No deduction is made for ordinary wear and tear; only tenant-attributable damage beyond ordinary wear is charged. Evidence relied on: Move-out checklist item 12 and plumber invoice dated 29 September 2026. Tenant comments/disputes: Tenant disputes painting charge but accepts missing access-card cost.

This is an itemised accounting statement, not proof that every deduction is admitted. The undisputed refund should not be withheld merely to force acceptance of a disputed item unless the tenancy or lawful process supports that result.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to record and evidence the itemised security-deposit deductions and resulting refund balance, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.

The record will be held by Harpreet Singh and may be shown only to the landlord, tenant, authorised property manager or property consultant involved in the tenancy, a bank/payment service provider where settlement requires payment, a society or utility provider where final handover requires closure, and a statutory authority where disclosure is required for the transaction recorded here.

If this transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If it proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.

A person named in this document may withdraw consent for future consent-based processing, request correction or erasure when the stated purpose has ended, or raise a grievance by writing to support@kagaznama.com. The record-holder should acknowledge and respond within 30 days.

Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, PAN, bank-account credentials, passwords or unrelated identity material. Detailed identity verification belongs in the separate KYC process.

Questions about this document

Does the Deposit Deduction Statement need stamp paper or stamp duty in Punjab and Chandigarh?

No stamp duty — a tenancy-fact record, not a leasehold interest.

See the full position on stamp duty, registration and witnesses

Does the Deposit Deduction Statement need registration in Punjab and Chandigarh?

Not compulsory unless it creates a registrable interest — a lease over a year or yearly rent is, under s.17(1)(d).

See the full position on stamp duty, registration and witnesses

What does the Deposit Deduction Statement cost on Kagaznama?

Free.

Documents are free. Kits are free during our launch.

Does the Deposit Deduction Statement need witnesses?

Not required for a notice.

See the full position on stamp duty, registration and witnesses

Often needed with this document

Back to Renting a home