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Kagaznama

Move-out Handover Checklist

At a glance

Price
Free
Stamp duty
No stamp duty — a tenancy-fact record, not a leasehold interest.
Registration
Not compulsory unless it creates a registrable interest — a lease over a year or yearly rent is, under s.17(1)(d).
Witnesses
Optional; usually unnecessary here.

Free

Documents are free. Only kits are paid.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

  • move-out inspection form
  • exit handover checklist
  • tenancy vacation checklist

When you need it

You're handing the home back at tenancy end and need a record of condition, keys, devices, inventory, damage and whether vacant possession was accepted. This bridges to deposit settlement — deductions should match what was observed, not memory.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in
See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

No stamp duty — a tenancy-fact record, not a leasehold interest. Repurposed into a fresh term or surrender for value, stamp accordingly.

Registration

Not compulsory unless it creates a registrable interest — a lease over a year or yearly rent is, under s.17(1)(d).

Notarisation

Not required; doesn't replace registration — a dated signature matters more.

Witnesses

Optional; usually unnecessary here.

Request Stamp Paper

Sample preview — placeholder answers, not your data

MOVE-OUT HANDOVER CHECKLIST

Handover date: 2 April 2026

Property: House 118, Sector 35-A, Chandigarh under Registered Rent Agreement dated 01 April 2026, commencing 1 April 2026. Landlord: Harpreet Singh. Tenant: Aarav Sharma.

Overall condition: Clean and vacant; minor wall marks in bedroom..

Keys returned: 4. Access cards/remotes returned: 2. Missing items: One visitor parking tag.

Living room: Good; minor scuff near balcony door.. Bedroom(s): Good; two nail holes in study wall.. Kitchen: Clean; all cabinets operational.. Bathroom(s): Good; no visible leakage.. Balcony/utility: Clean; drain clear..

Furniture/inventory: All inventory items present except one cushion cover. Damage observations: Broken wardrobe handle in bedroom 2.

Tenant comments: Tenant says wardrobe handle was already loose at move-in. Landlord comments: Replacement cost to be verified.

Possession status: Vacant possession delivered and accepted.

This checklist records visible condition and handover facts. A signature acknowledges the observations recorded, not automatic liability for every item unless expressly agreed in the settlement.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to record and evidence the move-out condition, keys, possession and outstanding handover items, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.

The record will be held by Harpreet Singh and may be shown only to the landlord, tenant, authorised property manager or property consultant involved in the tenancy, a bank/payment service provider where settlement requires payment, a society or utility provider where final handover requires closure, and a statutory authority where disclosure is required for the transaction recorded here.

If this transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If it proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.

A person named in this document may withdraw consent for future consent-based processing, request correction or erasure when the stated purpose has ended, or raise a grievance by writing to support@kagaznama.com. The record-holder should acknowledge and respond within 30 days.

Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, PAN, bank-account credentials, passwords or unrelated identity material. Detailed identity verification belongs in the separate KYC process.

Questions about this document

Does the Move-out Handover Checklist need stamp paper or stamp duty in Punjab and Chandigarh?

No stamp duty — a tenancy-fact record, not a leasehold interest.

See the full position on stamp duty, registration and witnesses
Does the Move-out Handover Checklist need registration in Punjab and Chandigarh?

Not compulsory unless it creates a registrable interest — a lease over a year or yearly rent is, under s.17(1)(d).

See the full position on stamp duty, registration and witnesses
What does the Move-out Handover Checklist cost on Kagaznama?

Free.

Documents are free. Only kits are paid.

Does the Move-out Handover Checklist need witnesses?

Optional; usually unnecessary here.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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