MOVE-OUT HANDOVER CHECKLIST
Handover date: 2 April 2026
Property: House 118, Sector 35-A, Chandigarh under Registered Rent Agreement dated 01 April 2026, commencing 1 April 2026. Landlord: Harpreet Singh. Tenant: Aarav Sharma.
Overall condition: Clean and vacant; minor wall marks in bedroom..
Keys returned: 4. Access cards/remotes returned: 2. Missing items: One visitor parking tag.
Living room: Good; minor scuff near balcony door.. Bedroom(s): Good; two nail holes in study wall.. Kitchen: Clean; all cabinets operational.. Bathroom(s): Good; no visible leakage.. Balcony/utility: Clean; drain clear..
Furniture/inventory: All inventory items present except one cushion cover. Damage observations: Broken wardrobe handle in bedroom 2.
Tenant comments: Tenant says wardrobe handle was already loose at move-in. Landlord comments: Replacement cost to be verified.
Possession status: Vacant possession delivered and accepted.
This checklist records visible condition and handover facts. A signature acknowledges the observations recorded, not automatic liability for every item unless expressly agreed in the settlement.
PERSONAL DATA NOTICE
This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to record and evidence the move-out condition, keys, possession and outstanding handover items, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.
The record will be held by Harpreet Singh and may be shown only to the landlord, tenant, authorised property manager or property consultant involved in the tenancy, a bank/payment service provider where settlement requires payment, a society or utility provider where final handover requires closure, and a statutory authority where disclosure is required for the transaction recorded here.
If this transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If it proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.
A person named in this document may withdraw consent for future consent-based processing, request correction or erasure when the stated purpose has ended, or raise a grievance by writing to support@kagaznama.com. The record-holder should acknowledge and respond within 30 days.
Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, PAN, bank-account credentials, passwords or unrelated identity material. Detailed identity verification belongs in the separate KYC process.