Kagaznama

Final Settlement of Accounts on a Tenancy

At a glance

Price: Free
Stamp duty: Settling accounts isn't a fresh lease; a broader release needs its own stamp check.
Registration: Not needed for pure settlement; check if it surrenders a leasehold instead.
Witnesses: Prudent for a broad release, not a reconciliation.

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Also called

final tenancy settlement
closing statement and release
end-of-tenancy account settlement

When you need it

You're completing move-out and need one final account of who owes what once rent, utilities, damage and deposit are netted off — it can record possession, keys and balance due. Broad settlement language can extinguish claims, so this keeps reconciliation separate from release.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in

See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

Settling accounts isn't a fresh lease; a broader release needs its own stamp check.

Registration

Not needed for pure settlement; check if it surrenders a leasehold instead.

Notarisation

Not required; doesn't replace registration — a dated signature matters more.

Witnesses

Prudent for a broad release, not a reconciliation.

Request Stamp Paper

Sample preview — placeholder answers, not your data

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FINAL SETTLEMENT OF ACCOUNTS ON A TENANCY

Settlement date: 3 April 2026

The parties settle accounts arising from Registered Rent Agreement dated 01 April 2026 for House 118, Sector 35-A, Chandigarh, commencing 1 April 2026 and ending 2 April 2026. Landlord: Harpreet Singh. Tenant: Aarav Sharma.

Rent balance: ₹0 (Rupees Zero only). Utilities: ₹1,500 (Rupees One Thousand Five Hundred only). Maintenance/common charges: ₹0 (Rupees Zero only). Damage/repair: ₹2,500 (Rupees Two Thousand Five Hundred only).

Deposit held: ₹60,000 (Rupees Sixty Thousand only). Deposit refund due: ₹56,000 (Rupees Fifty Six Thousand only). Other landlord-to-tenant credit: ₹0 (Rupees Zero only). Other tenant-to-landlord amount: ₹0 (Rupees Zero only).

Net settlement: ₹56,000 (Rupees Fifty Six Thousand only); direction: Landlord pays tenant. Payment status: Paid simultaneously with this settlement.

Possession/keys: Vacant possession and all keys/access devices have been delivered.

Release: Full and final release of tenancy-account claims after the settlement payment clears.

A full-and-final release takes effect only according to the selected wording and, where payment is still pending, only after the required settlement payment clears.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to record, perform and evidence the final financial and possession settlement of the tenancy, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.

The record will be held by Harpreet Singh and may be shown only to the landlord, tenant, authorised property manager or property consultant involved in the tenancy, a bank/payment service provider where settlement requires payment, a society or utility provider where final handover requires closure, and a statutory authority where disclosure is required for the transaction recorded here.

If this transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If it proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.

A person named in this document may withdraw consent for future consent-based processing, request correction or erasure when the stated purpose has ended, or raise a grievance by writing to support@kagaznama.com. The record-holder should acknowledge and respond within 30 days.

Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, PAN, bank-account credentials, passwords or unrelated identity material. Detailed identity verification belongs in the separate KYC process.

Questions about this document

Does the Final Settlement of Accounts on a Tenancy need stamp paper or stamp duty in Punjab and Chandigarh?

Settling accounts isn't a fresh lease; a broader release needs its own stamp check.

See the full position on stamp duty, registration and witnesses

Does the Final Settlement of Accounts on a Tenancy need registration in Punjab and Chandigarh?

Not needed for pure settlement; check if it surrenders a leasehold instead.

See the full position on stamp duty, registration and witnesses

What does the Final Settlement of Accounts on a Tenancy cost on Kagaznama?

Free.

Documents are free. Only kits are paid.

Does the Final Settlement of Accounts on a Tenancy need witnesses?

Prudent for a broad release, not a reconciliation.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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