This notice is given under the Digital Personal Data Protection Act, 2023.
Personal data in this document is collected only to administer internal household cost sharing between authorised flatmates, administer the accommodation arrangement, communicate about safety and payments, complete owner-side paying-guest/police verification obligations, and retain an evidentiary record.
The record-holder may disclose only the information reasonably needed to the host/owner, authorised accommodation manager, police or public authority for the stated verification purpose, payment provider, emergency contact, or service provider directly involved in administering the accommodation.
If the proposed accommodation does not begin, the record will be retained for 90 days from cancellation and then erased. If occupation begins, the record will be retained for the licence/accommodation period plus 12 months and then erased, except for a record that a law specifically requires to be retained longer.
Data minimisation: do not store a full Aadhaar number in this document. Use masked Aadhaar or another accepted identity route where verification is needed, and do not collect bank credentials, passwords or unrelated personal information.