Landlord: __________, of __________. Tenant: __________, of __________.
1. Keys and access
2. Condition at handover
This checklist records visible condition and basic operation at handover. It does not exclude a latent defect that could not reasonably be discovered during the handover inspection. Reasonable wear and tear during the tenancy is not damage merely because the premises were recorded in good condition at move-in.
3. Possession acknowledgement
PERSONAL DATA NOTICE
This notice is given under the Digital Personal Data Protection Act, 2023. Personal data appearing in this document is collected for the specific purpose of record the condition, keys, access devices and possession handover for the identified tenancy, communicating about it, and maintaining the resulting legal or operational record. The data may be shown to the owner, tenant, authorised property manager or consultant involved in the transaction, and to a verification or professional service provider specifically instructed for that purpose.
If the transaction does not proceed, application-stage personal data will be retained for 90 days from the decision or withdrawal. If the transaction proceeds, the document record will be retained for the term of the tenancy or transaction, plus 12 months. Data collected only to verify identity at one moment should be destroyed after verification, retaining only the fact and date of verification.
Data minimisation: this document does not require a full Aadhaar number to be printed in shared prose. Where Aadhaar-based identity is offered in a KYC context, a masked Aadhaar should be accepted together with an alternative identity route such as passport, driving licence or voter identity card. PAN, bank-account and salary details are collected only where the purpose of the particular document genuinely requires them.