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Kagaznama

Signage Rights Letter

At a glance

Price
Free
Stamp duty
This Letter grants the Tenant a bare licence to install signage, not a lease, easement or other interest in the Premises or in the building — clause 9 says so, and excludes any grant of exclusive possession of the signage location — so nothing in it attracts the stamp duty charged on a lease of immovable property, whether the Premises are in the State of Punjab or in the Union Territory of Chandigarh.
Registration
Nothing in this Letter requires registration.
Witnesses
Not required.

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Also called

  • Signage Licence Agreement
  • Signage Licence Letter
  • Signboard Permission Letter
  • Sign Board Agreement
  • Hoarding Licence Letter
  • Shop Signage Permission Letter
  • Facade Signage Licence
  • Tenant Signage Rights Letter

When you need it

A short letter recording the Landlord's permission for a commercial Tenant to install and maintain signage identifying its business at the Premises — a shop-front board, an entry on the building's tenant directory, or a monument sign at the entrance — alongside an existing or simultaneously executed lease, rent agreement or leave and licence. Used once the broad tenancy terms are settled, so the signage design, size, maintenance and removal obligations are recorded in one place rather than left to a verbal understanding or a single throwaway line in the tenancy document.

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It is a licence, not a lease. This Letter gives the Tenant permission to do something at the Premises that would otherwise not be lawful for it to do — display a sign — and nothing more: no exclusive possession of the wall, facade or signage zone passes, and clause 9 says so in terms. That is also why it needs no stamp paper of the kind a lease needs and no presentation to a Sub-Registrar; clause 10 deals honestly with the separate, much smaller question of whether this Letter is itself a stampable agreement. For a shop, showroom, office or industrial unit in Punjab or Chandigarh where the Tenant wants a sign, board, directory entry or monument sign, and the tenancy document is silent on it or deals with it only in passing. Not for: a hoarding or advertisement site let out as a standalone commercial activity in its own right, unconnected with any tenancy — that is a Hoarding / Advertisement Site Licence, a different document in this library, not this Letter; a name change or logo update to signage already approved, which a short consent letter can cover without redoing this whole Letter; or a case where the lease deed itself already contains a full, adequate signage clause — use that instead of layering a second, possibly inconsistent document over it. Have the Tenant submit its design under clause 2 before fabrication begins, keep a copy of every municipal permission taken out under clause 5, and let this Letter run alongside the Tenancy until either the Tenancy ends or the Signage comes down, whichever happens first.

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What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

This Letter grants the Tenant a bare licence to install signage, not a lease, easement or other interest in the Premises or in the building — clause 9 says so, and excludes any grant of exclusive possession of the signage location — so nothing in it attracts the stamp duty charged on a lease of immovable property, whether the Premises are in the State of Punjab or in the Union Territory of Chandigarh. That duty belongs to the Tenancy document itself and is dealt with when that document is stamped, not here. What this Letter does create is still a written, binding agreement between the Parties, and an agreement not otherwise specifically provided for is chargeable under Article 5 of Schedule I-A to the Indian Stamp Act, 1899 as it applies in Punjab and as it applies in Chandigarh — a fixed duty, not one computed on rent, a deposit or a signage fee. Clause 10 records that position and directs the Parties to have the current Article 5 figure confirmed with the Collector of Stamps or a licensed stamp vendor before relying on this Letter; ask a lawyer why this template does not itself print a rupee figure for it.

Registration

Nothing in this Letter requires registration. Clause 9 records that no lease, easement, licence coupled with a grant, or other interest in the Premises or the building is created by it, so neither s.107 of the Transfer of Property Act, 1882 nor s.17(1)(d) of the Registration Act, 1908 is engaged, in Punjab or in Chandigarh, however long the Signage remains in place. Whether the Tenancy document referred to in Recital B is itself compulsorily registrable is a separate question, governed by its own term and rent and not by this Letter.

Notarisation

Not required. This Letter is a contract the Parties sign, not a deed the Registration Act reaches, and neither Punjab nor Chandigarh practice calls for a document of this kind to be notarised before it takes effect. A Party that wants extra evidentiary comfort may still have its signature notarised; that is a choice available to either Party and not a condition of this Letter binding them.

Witnesses

Not required. The Indian Contract Act, 1872 asks for an offer, acceptance and consideration between competent parties, not an attesting witness, and this Letter is signed rather than executed as a deed under seal. The signature block carries a date on each side so that the design-approval period in clause 2 and the notice periods in clause 11 can each be measured from a date that is actually recorded, which matters more here than a witness's signature would.

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Sample preview — placeholder answers, not your data

SIGNAGE RIGHTS LETTER

This Signage Rights Letter (this "Letter") is made at Chandigarh on 1 April 2026.

BETWEEN

Chadha Commercial Complex Private Limited, an individual, of SCO 11, Sector 8-C, Chandigarh 160009, acting through Ravneet Chadha, Director (the "Landlord");

AND

Chopra Footwear Private Limited, an individual, of Shop No. 3, Ground Floor, SCO 11, Sector 8-C, Chandigarh 160009, acting through Aman Chopra, Director (the "Tenant").

The Landlord and the Tenant are each a "Party" and together the "Parties".

RECITALS

A. The Landlord is the owner of, or is otherwise entitled to let and to authorise signage at, the premises known as Shop No. 3, Ground Floor, SCO 11, Sector 8-C, Chandigarh, situated at Chandigarh, in the State of Punjab (the "Premises").

B. The Tenant occupies the Premises under a Shop Rent Agreement dated 2 January 2026 between the Parties for a term of 3 years commencing 1 February 2026 (the "Tenancy"), and carries on its business from the Premises.

C. The Tenant has asked the Landlord for permission to install signage identifying its business at the Premises, and the Landlord has agreed to grant that permission on the terms of this Letter.

D. The Parties record that this Letter grants the Tenant a licence to install and maintain the signage described below, and does not grant, and is not intended to grant, a lease, tenancy, easement or other interest in the Premises or in the building of which they form part — a distinction clause 9 states at length, because it is what keeps this Letter outside the stamp duty and registration regime that applies to the Tenancy.

NOW THIS LETTER WITNESSES as follows.

  1. 1. THE SIGNAGE PERMITTED

1.1 Subject to this Letter, the Landlord grants the Tenant a personal, non-exclusive, non-transferable licence to install, display and maintain a shop-front fascia sign identifying the Tenant's business (the "Signage") at the Premises — on the fascia above the main shutter of Shop No. 3, facing the internal market road, centred over the entrance and not extending past the shop's own frontage — for so long as the Tenant is in occupation of the Premises under the Tenancy or until this Letter is earlier terminated under clause 11, whichever happens first.

1.2 The Signage shall not exceed the following size: 10 feet wide by 3 feet high by 9 inches deep. It shall be of the design, materials and colours the Landlord approves under clause 2.

1.3 The Signage may be internally illuminated. Electricity for the illumination shall be drawn from the Premises' own connection and paid for by the Tenant as part of its electricity charges for the Premises, with no separate meter or charge for the Signage.

1.4 The Signage may display the Tenant's registered trade name and logo, in the design approved under clause 2, and nothing else, and no other name, mark, brand, image or matter without the Landlord's prior written consent.

Questions about this document

Does the Signage Rights Letter need stamp paper or stamp duty in Punjab and Chandigarh?

This Letter grants the Tenant a bare licence to install signage, not a lease, easement or other interest in the Premises or in the building — clause 9 says so, and excludes any grant of exclusive possession of the signage location — so nothing in it attracts the stamp duty charged on a lease of immovable property, whether the Premises are in the State of Punjab or in the Union Territory of Chandigarh.

See the full position on stamp duty, registration and witnesses
Does the Signage Rights Letter need registration in Punjab and Chandigarh?

Nothing in this Letter requires registration.

See the full position on stamp duty, registration and witnesses
What does the Signage Rights Letter cost on Kagaznama?

Free.

Documents are free. Only kits are paid.

Does the Signage Rights Letter need witnesses?

Not required.

See the full position on stamp duty, registration and witnesses

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