Kagaznama

Tenant Repair Request Letter

At a glance

Price: Free
Stamp duty: No stamp duty — records a tenancy fact, not a new interest.
Registration: Not compulsory — not a s.17(1)(d) registrable lease, Registration Act, 1908.
Witnesses: Not required, unless recast as a separate witnessed undertaking.

Free

Documents are free. Only kits are paid.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

maintenance request
tenant defect notice

When you need it

For a defect in the rented home — a dated record before it worsens or the parties dispute timing. States the defect, urgency, first-noticed date, and access windows, without admitting fault or threatening an unestablished deduction.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in

See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

No stamp duty — records a tenancy fact, not a new interest. New rights created are stamped on their true character.

Registration

Not compulsory — not a s.17(1)(d) registrable lease, Registration Act, 1908.

Notarisation

Not required — a dated signature or delivery record works better.

Witnesses

Not required, unless recast as a separate witnessed undertaking.

Request Stamp Paper

Sample preview — placeholder answers, not your data

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TENANT REPAIR REQUEST LETTER

The tenancy concerning Flat 804, Maya Garden City, Zirakpur, Punjab commenced on 1 April 2026.

Date: 2 April 2026. Repair category: Plumbing. Urgency: Emergency affecting safety or essential service.

Defect: Water seepage from master bedroom ceiling after rain.. First noticed: 3 April 2026.

Temporary protective steps: Moved furniture away and switched off nearby light point.

Access offered: 10-12 September, 10am-1pm. Responsibility position: No admission of tenant fault is made.

Delivery reference: Email 09 Sep 2026 10:30

The tenant requests inspection and repair appropriate to the stated urgency. This letter does not authorise deduction of repair costs from rent unless the tenancy instrument or Punjab/Chandigarh legal process permits it.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to administer and evidence the tenant repair request letter, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.

The record will be held by Harpreet Singh and may be shown only to the landlord, tenant, authorised property manager or property consultant involved in this tenancy, a bank or payment service provider where this document expressly instructs payment, a verification agency instructed for the stated purpose, and a statutory or tax authority where disclosure is required for the transaction recorded here.

If the transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If the transaction proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.

A person named in this document may withdraw consent for future consent-based processing, request correction or erasure when the stated purpose has ended, or raise a grievance by writing to support@kagaznama.com. The record-holder should acknowledge and respond within 30 days.

Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, passwords or unrelated identity material. Detailed KYC should remain in the separate KYC workflow; tax or payment identifiers are collected here only where the whole purpose of this document requires them.

Personal-data instruction: I consent to the collection and use described in the Personal Data Notice.

ACKNOWLEDGMENT

______________________________
Signature
Landlord: Harpreet Singh
Place: ____________________
Date: 2 April 2026

Questions about this document

Does the Tenant Repair Request Letter need stamp paper or stamp duty in Punjab and Chandigarh?

No stamp duty — records a tenancy fact, not a new interest.

See the full position on stamp duty, registration and witnesses

Does the Tenant Repair Request Letter need registration in Punjab and Chandigarh?

Not compulsory — not a s.17(1)(d) registrable lease, Registration Act, 1908.

See the full position on stamp duty, registration and witnesses

What does the Tenant Repair Request Letter cost on Kagaznama?

Free.

Documents are free. Only kits are paid.

Does the Tenant Repair Request Letter need witnesses?

Not required, unless recast as a separate witnessed undertaking.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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