TENANT REPAIR REQUEST LETTER
The tenancy concerning Flat 804, Maya Garden City, Zirakpur, Punjab commenced on 1 April 2026.
Date: 2 April 2026. Repair category: Plumbing. Urgency: Emergency affecting safety or essential service.
Defect: Water seepage from master bedroom ceiling after rain.. First noticed: 3 April 2026.
Temporary protective steps: Moved furniture away and switched off nearby light point.
Access offered: 10-12 September, 10am-1pm. Responsibility position: No admission of tenant fault is made.
Delivery reference: Email 09 Sep 2026 10:30
The tenant requests inspection and repair appropriate to the stated urgency. This letter does not authorise deduction of repair costs from rent unless the tenancy instrument or Punjab/Chandigarh legal process permits it.
PERSONAL DATA NOTICE
This notice is given under the Digital Personal Data Protection Act, 2023. Personal data in this document is collected only to administer and evidence the tenant repair request letter, communicate about that purpose, verify the information expressly supplied, and retain an evidentiary record.
The record will be held by Harpreet Singh and may be shown only to the landlord, tenant, authorised property manager or property consultant involved in this tenancy, a bank or payment service provider where this document expressly instructs payment, a verification agency instructed for the stated purpose, and a statutory or tax authority where disclosure is required for the transaction recorded here.
If the transaction does not proceed, or this document is withdrawn before it takes effect, the personal data will be retained for 90 days from that decision and then erased. If the transaction proceeds, the record will be retained for the term of the tenancy or transaction plus 12 months and then erased, except for a record that a statute requires to be kept for a longer named period.
A person named in this document may withdraw consent for future consent-based processing, request correction or erasure when the stated purpose has ended, or raise a grievance by writing to support@kagaznama.com. The record-holder should acknowledge and respond within 30 days.
Data minimisation: this document deliberately does not require a full Aadhaar number, Aadhaar-card copy, passwords or unrelated identity material. Detailed KYC should remain in the separate KYC workflow; tax or payment identifiers are collected here only where the whole purpose of this document requires them.
Personal-data instruction: I consent to the collection and use described in the Personal Data Notice.
ACKNOWLEDGMENT
______________________________
Signature
Landlord: Harpreet Singh
Place: ____________________
Date: 2 April 2026