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Kagaznama

Move-in Handover Checklist

At a glance

Price
Free, always.
Stamp duty
No stamp duty as a preliminary record.
Registration
Not compulsory — not itself a lease. s.17(1)(d) catches the eventual lease if over a year or yearly rent.
Witnesses
Not required unless the tenancy document adopts witnesses.

Free

Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

See all prices

Also called

  • possession handover checklist
  • move-in condition report
  • key handover record

When you need it

The tenancy is starting and the parties are exchanging keys and possession — record the condition of walls, floors, doors, plumbing, fittings, appliances and cleaning, plus key counts. This checklist is evidence of starting condition, not a licence to deduct every later mark — and preserves raising a latent defect not visible at handover.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in
See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

No stamp duty as a preliminary record. Reworded to grant possession or conclude a lease, treat as that instrument.

Registration

Not compulsory — not itself a lease. s.17(1)(d) catches the eventual lease if over a year or yearly rent.

Notarisation

Not required; doesn't replace compulsory registration.

Witnesses

Not required unless the tenancy document adopts witnesses.

Request Stamp Paper

Sample preview — placeholder answers, not your data

MOVE-IN HANDOVER CHECKLIST

Record date: 1 April 2026

Premises: Flat 602, Homeland Heights, Sector 70, SAS Nagar, Punjab

Handover date: 2 April 2026

Landlord: Rajiv Khanna, of House 214, Sector 8-B, Chandigarh, +91 XXXXX XXXXX. Tenant: Amanpreet Singh, of House 88, Phase 7, SAS Nagar, Punjab, +91 XXXXX XXXXX.

  1. 1. Keys and access

Physical keys handed over: 4. Access cards/remotes/devices: 2.

  1. 2. Condition at handover

Walls/paint: Good with no material defect noted. Flooring: Good with no material defect noted. Doors/windows: Operating normally. Plumbing: No visible leak and fixtures operating. Electrical fittings: Switches and visible fittings operating. Appliances: No landlord appliances supplied. Cleaning: Clean and ready for occupation.

Recorded exceptions/defects: Small paint chip behind dining table; balcony latch slightly stiff. Joint photo-set reference: Move-in Photos MI-2026-44. Pending landlord work: Replace balcony latch within 5 days.

This checklist records visible condition and basic operation at handover. It does not exclude a latent defect that could not reasonably be discovered during the handover inspection. Reasonable wear and tear during the tenancy is not damage merely because the premises were recorded in good condition at move-in.

  1. 3. Possession acknowledgement

Tenant acknowledgement: I accept possession subject to the recorded exceptions and pending works. Keys and access devices should be treated as delivered only when the acceptance selected above and the tenancy commencement conditions are satisfied.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data appearing in this document is collected for the specific purpose of record the condition, keys, access devices and possession handover for the identified tenancy, communicating about it, and maintaining the resulting legal or operational record. The data may be shown to the owner, tenant, authorised property manager or consultant involved in the transaction, and to a verification or professional service provider specifically instructed for that purpose.

If the transaction does not proceed, application-stage personal data will be retained for 90 days from the decision or withdrawal. If the transaction proceeds, the document record will be retained for the term of the tenancy or transaction, plus 12 months. Data collected only to verify identity at one moment should be destroyed after verification, retaining only the fact and date of verification.

Consent may be withdrawn for future consent-based processing by writing to support@kagaznama.com. A request to correct inaccurate data, erase data after its stated purpose has ended, or complain about handling of the record may be sent to the same address; the recipient should acknowledge and respond within 30 days.

Questions about this document

Does the Move-in Handover Checklist need stamp paper or stamp duty in Punjab and Chandigarh?

No stamp duty as a preliminary record.

See the full position on stamp duty, registration and witnesses
Does the Move-in Handover Checklist need registration in Punjab and Chandigarh?

Not compulsory — not itself a lease. s.17(1)(d) catches the eventual lease if over a year or yearly rent.

See the full position on stamp duty, registration and witnesses
What does the Move-in Handover Checklist cost on Kagaznama?

Free, always.

Does the Move-in Handover Checklist need witnesses?

Not required unless the tenancy document adopts witnesses.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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