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Kagaznama

Meter Reading Handover Record

At a glance

Price
Free
Stamp duty
No stamp duty as a preliminary record.
Registration
Not compulsory — not itself a lease. s.17(1)(d) catches the eventual lease if over a year or yearly rent.
Witnesses
Not required unless the tenancy document adopts witnesses.

Free

Documents are free. Only kits are paid.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

  • utility meter handover
  • electricity water meter record
  • move-in meter reading

When you need it

Keys are handed over and the parties need one agreed baseline for electricity, water or gas meters — kept separate from the move-in checklist since readings are accounting facts you need at move-out. Without a joint reading, the first bill can include earlier consumption and spark a dispute.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in
See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

No stamp duty as a preliminary record. Reworded to grant possession or conclude a lease, treat as that instrument.

Registration

Not compulsory — not itself a lease. s.17(1)(d) catches the eventual lease if over a year or yearly rent.

Notarisation

Not required; doesn't replace compulsory registration.

Witnesses

Not required unless the tenancy document adopts witnesses.

Request Stamp Paper

Sample preview — placeholder answers, not your data

METER READING HANDOVER RECORD

Date: 1 April 2026

Premises: Flat 602, Homeland Heights, Sector 70, SAS Nagar, Punjab

Landlord: Rajiv Khanna. Tenant: Amanpreet Singh.

  1. 1. Electricity

Meter/consumer number: CHD-E-884421. Reading: 18,432 kWh.

  1. 2. Water

Water meter number: WM-22018. Reading: 2,148.

  1. 3. Piped gas

Gas meter number: PNG-99012. Reading: 413.

  1. 4. Other meter

DG backup meter, meter DG-6621, reading 77.

Meter photo reference: Meter Photos MR-2026-19.

  1. 5. Pre-handover billing

Status: Landlord confirms pre-handover bills are cleared. Consumption up to the recorded handover reading belongs to the pre-handover account unless the tenancy expressly reallocates it; later consumption is accounted for from this baseline.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023. Personal data appearing in this document is collected for the specific purpose of record utility-meter baselines and allocate pre- and post-handover consumption for the tenancy, communicating about it, and maintaining the resulting legal or operational record. The data may be shown to the owner, tenant, authorised property manager or consultant involved in the transaction, and to a verification or professional service provider specifically instructed for that purpose.

If the transaction does not proceed, application-stage personal data will be retained for 90 days from the decision or withdrawal. If the transaction proceeds, the document record will be retained for the term of the tenancy or transaction, plus 12 months. Data collected only to verify identity at one moment should be destroyed after verification, retaining only the fact and date of verification.

Consent may be withdrawn for future consent-based processing by writing to support@kagaznama.com. A request to correct inaccurate data, erase data after its stated purpose has ended, or complain about handling of the record may be sent to the same address; the recipient should acknowledge and respond within 30 days.

Data minimisation: this document does not require a full Aadhaar number to be printed in shared prose. Where Aadhaar-based identity is offered in a KYC context, a masked Aadhaar should be accepted together with an alternative identity route such as passport, driving licence or voter identity card. PAN, bank-account and salary details are collected only where the purpose of the particular document genuinely requires them.

Personal-data instruction: I consent to the collection and use described in the Personal Data Notice. By signing after selecting consent, the signer confirms having read this notice and consents to the collection, limited use, disclosure and retention described above.

  1. 6. Signatures

 
 
______________________________
Signature
Landlord: Rajiv Khanna
Place: ____________________
Date: 1 April 2026

Questions about this document

Does the Meter Reading Handover Record need stamp paper or stamp duty in Punjab and Chandigarh?

No stamp duty as a preliminary record.

See the full position on stamp duty, registration and witnesses
Does the Meter Reading Handover Record need registration in Punjab and Chandigarh?

Not compulsory — not itself a lease. s.17(1)(d) catches the eventual lease if over a year or yearly rent.

See the full position on stamp duty, registration and witnesses
What does the Meter Reading Handover Record cost on Kagaznama?

Free.

Documents are free. Only kits are paid.

Does the Meter Reading Handover Record need witnesses?

Not required unless the tenancy document adopts witnesses.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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