Shop & Establishment Affidavit

At a glance

Price: Free
Stamp duty: An affidavit is sworn on non-judicial stamp paper of the value the applicable Court Fees and Stamp rules prescribe for an affidavit, or on plain paper with a fixed adhesive court-fee stamp where the notary or the receiving office accepts that instead — both practices are current in Punjab and Chandigarh.
Registration: Not registrable under the Registration Act, 1908.
Witnesses: Not separately required beyond the notarial attestation.

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Also called

Shop and Establishment Registration Affidavit
Dukan Panjikaran Halafnama
ਦੁਕਾਨ ਰਜਿਸਟ੍ਰੇਸ਼ਨ ਹਲਫ਼ਨਾਮਾ
दुकान पंजीकरण शपथ पत्र
Gumasta Affidavit
Affidavit for Shops and Commercial Establishments Registration

When you need it

You are registering a shop, office or commercial establishment under the Punjab Shops and Commercial Establishments Act, 1958 — as applicable in the State of Punjab, and as extended to and applied in the Union Territory of Chandigarh — and the local authority or the online portal wants a sworn affidavit from the proprietor, partner or authorised signatory confirming the establishment's particulars before it issues the registration certificate. Many municipal bodies now accept a self-certified online declaration for a first registration, without a notarised affidavit; use this document where a sworn affidavit is specifically asked for — on renewal, on a change of particulars, where the online route is unavailable for the applicant's category of establishment, or simply because the office handling the application wants one on file.

It affirms who runs the establishment, what it does, where, since when, how many people work there, and its weekly holiday and working hours, and undertakes to comply with the Act. For a shop or commercial establishment in Punjab or Chandigarh. Not a substitute for the registration application form itself, which is filed separately with or through the relevant Labour Department or municipal portal; this affidavit supports that application.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

An affidavit is sworn on non-judicial stamp paper of the value the applicable Court Fees and Stamp rules prescribe for an affidavit, or on plain paper with a fixed adhesive court-fee stamp where the notary or the receiving office accepts that instead — both practices are current in Punjab and Chandigarh. A Rs 10 non-judicial stamp paper is commonly used for an affidavit of this kind in both jurisdictions; confirm the value currently accepted with the notary or Oath Commissioner before the affidavit is engrossed, since a stamp paper of the wrong value is commonly rejected at the point of swearing rather than later.

Registration

Not registrable under the Registration Act, 1908. This affidavit is a supporting document for registration of the establishment under the Punjab Shops and Commercial Establishments Act, 1958 with the local Chief Inspector, Inspector or the online portal the Labour Department designates for the area — a different process from registration of a document under that Act.

Notarisation

Required. This is an affidavit, and must be sworn before a Notary Public appointed under the Notaries Act, 1952, or before an Oath Commissioner or Executive Magistrate authorised to administer oaths, who verifies the Deponent's identity and signature and endorses the affidavit accordingly.

Witnesses

Not separately required beyond the notarial attestation. The notary or Oath Commissioner identifies the Deponent at the time of swearing; no lay witnesses are needed in addition.

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AFFIDAVIT

I, Vikram Malhotra, S. Harbans Singh Malhotra, aged 38 years, resident of House No. 44, Sector 21, Panchkula, do hereby solemnly affirm and declare as follows.

1. I am the sole proprietor of the establishment of the establishment named "Malhotra Electronics" situated at SCO 44-45, Sector 8-C, Chandigarh 160009 (the "Establishment"), and I am competent to swear this affidavit from my own personal knowledge of its affairs.

2. The Establishment is located in the State of Punjab and is governed by the Punjab Shops and Commercial Establishments Act, 1958, as applicable there.

3. The nature of the business carried on at the Establishment is: Retail sale of consumer electronics and home appliances.

4. The Establishment commenced business at the address stated above on 1 April 2026.

5. The number of persons employed at the Establishment, including the proprietor and partners who work there, is 4.

6. The weekly holiday observed at the Establishment is Wednesday, and its daily working hours are 10:00 am to 8:00 pm, both of which the Establishment shall continue to observe in accordance with the Punjab Shops and Commercial Establishments Act, 1958 and the Rules made under it.

7. This affidavit is sworn in support of a fresh application for registration of the establishment before Chief Inspector, Shops and Commercial Establishments, Chandigarh.

8. The Establishment's existing registration number is SE/CHD/2019/04471.

9. I undertake that the Establishment shall be conducted in accordance with the Punjab Shops and Commercial Establishments Act, 1958 and the Rules made under it, including as to working hours, weekly holiday, leave, and the display of the registration certificate at the Establishment, and that I shall apply for renewal or for amendment of the registration whenever the Act requires.

10. I further declare that no proceeding for cancellation of any registration of the Establishment under that Act is pending, and that the particulars given above are within my own knowledge and are true and correct, and that nothing material has been concealed.

DEPONENT

Vikram Malhotra

Signature: ______________________________

VERIFICATION

Verified at Chandigarh on 2 April 2026 that the contents of the above affidavit are true and correct to my own knowledge, no part of it is false, and nothing material has been concealed.

DEPONENT

Signature: ______________________________

Sworn before me at Chandigarh on 2 April 2026.

Signature and seal of Notary Public / Oath Commissioner: ______________________________