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Kagaznama

Possession and Handover Memo

At a glance

Price
Free
Stamp duty
No separate conveyance duty for this factual memo, if title passes under a separately stamped conveyance.
Registration
Registration is ordinarily unnecessary for a factual handover memo that does not itself create or transfer an interest in immovable property.
Witnesses
Both parties should sign.

Free

Documents are free. Only kits are paid.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

  • property possession memo
  • sale handover memo
  • buyer possession acknowledgment

When you need it

For physically handing over a property as the sale/conveyance completes. Records keys, meter readings, fixtures, condition, open defects, pending documents. Not the sale deed (title) — factual evidence of handover, useful where registration/possession dates differ.

Read more

Without it, parties can later dispute the date, keys or condition. Not a waiver of hidden defects or title claims.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

No separate conveyance duty for this factual memo, if title passes under a separately stamped conveyance.

Registration

Registration is ordinarily unnecessary for a factual handover memo that does not itself create or transfer an interest in immovable property.

Notarisation

Notarisation is not required.

Witnesses

Both parties should sign. Independent witnesses are optional for an operational handover record.

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Sample preview — placeholder answers, not your data

POSSESSION AND HANDOVER MEMO

Handover date: 1 April 2026

Seller: Harpreet Singh, Sector 35, Chandigarh. Buyer: Aarav Sharma, Sector 21, Panchkula. Transaction: Sale deed executed 15 September 2026.

Property: Plot 118, Sector 35-A, Chandigarh (Plot/land), Residential plot measuring 500 square yards..

POSSESSION

Status: Vacant physical possession. Keys: 4. Access devices: 2.

Meter readings: Electricity 18221 kWh; water 544 KL..

CONDITION AND ITEMS

Condition: Vacant and clean; minor wall scuffs in study.. Fixtures or items: Built-in wardrobes, lights, geysers and modular kitchen. Defects or snags: One bathroom exhaust fan not working.

DUES AND DOCUMENTS

Dues: Seller states known dues up to handover are cleared.

Documents: All agreed originals or copies handed over.

This memo records possession facts only and does not replace the registered conveyance or waive claims not expressly settled.

SIGNATURE

 
 
______________________________
Signature
Seller: Harpreet Singh
Place: ____________________
Date: ____________________

 
 
______________________________
Signature
Buyer: Aarav Sharma
Place: ____________________
Date: ____________________

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023.

Personal data in this document is collected only to record and evidence the physical handover, condition, keys, meters and pending items, communicate about that purpose, verify expressly supplied information, complete the property transaction or filing, and retain an evidentiary record.

The record will be held by Kagaznama and may be shown only to the buyer, seller, authorised broker, advocate, bank, registering authority, revenue authority, society/developer, tax authority or other person directly involved in the stated transaction.

If the transaction does not proceed, the personal data will be retained for 90 days from that decision and then erased. If it proceeds, the record will be retained for the transaction plus 12 months, except for a record that a statute requires to be kept for a longer named period.

A person named in this document may withdraw consent for future consent-based processing, request correction or erasure when the stated purpose has ended, or raise a grievance by writing to privacy@example.com. The record-holder should acknowledge and respond within 30 days.

Data minimisation: this document does not require a full Aadhaar number, Aadhaar-card copy, passwords or bank credentials unless a separate lawful verification or payment process specifically requires them.

Personal-data instruction: I consent to the collection and use described in the Personal Data Notice.

Questions about this document

Does the Possession and Handover Memo need stamp paper or stamp duty in Punjab and Chandigarh?

No separate conveyance duty for this factual memo, if title passes under a separately stamped conveyance.

See the full position on stamp duty, registration and witnesses
Does the Possession and Handover Memo need registration in Punjab and Chandigarh?

Registration is ordinarily unnecessary for a factual handover memo that does not itself create or transfer an interest in immovable property.

See the full position on stamp duty, registration and witnesses
What does the Possession and Handover Memo cost on Kagaznama?

Free.

Documents are free. Only kits are paid.

Does the Possession and Handover Memo need witnesses?

Both parties should sign.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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