Kagaznama

Employee Police Verification Form

At a glance

Price: Free, always.
Stamp duty: None.
Registration: Not applicable.
Witnesses: Not applicable in the sense a deed needs them — this is not executed inter partes and nobody attests it.

Free

Free, always.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

Domestic Help Police Verification
Naukar Police Verification
Servant Verification Form
Driver Police Verification
Security Guard Verification Form
Employee Antecedent Verification
Character Verification Form
Naukar Tasdeeq

When you need it

You are about to engage, or have just engaged, domestic help, a cook, a driver, a security guard, a gardener or similar staff in Punjab or Chandigarh, and want their antecedents checked with the police before you hand them keys, cash, a vehicle or access to your home or premises unsupervised. This is the application that starts that check: your own particulars as the employer, the employee's identity and address particulars, and the employee's own consent to being verified.

Punjab Police runs this as a citizen service through Sanjh Kendras and its online citizen portal, alongside the same tenant-verification service; Chandigarh Police runs the equivalent through its local police stations and citizen portal. Neither police force publishes a standalone statute compelling a private household to get a domestic worker verified — the practice rests on police standing instructions and advisories, not a Punjab or Chandigarh Act naming domestic employment specifically — but both forces accept and act on this application, and many housing societies and RWAs now ask for a copy before letting staff onto the premises. If the guard is supplied by a licensed private security agency rather than engaged by you directly, the agency itself is separately required to verify its guards' antecedents before deployment, under s.9 of the Private Security Agencies (Regulation) Act, 2005 — see the Security Agency Agreement for that route. Use this form yourself where you are the direct employer, or where you want your own independent verification in addition to the agency's. Not for a tenant or paying guest — use the Tenant and Paying Guest Police Verification Report for that. Not itself a contract of employment — see the Driver / Domestic Help Agreement for the terms of engagement once verification is in hand.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

None. This is an application addressed to a Station House Officer, not an instrument the Indian Stamp Act taxes — it transfers no right, creates no interest and is not a conveyance, agreement for consideration or power of attorney. No stamp paper or e-stamp is needed for it in either Punjab or Chandigarh, and a police station that asks you to buy stamp paper for a verification application is asking for something this form does not require.

Registration

Not applicable. This form is never presented to a Sub-Registrar and the Registration Act, 1908 has nothing to say about it — it does not touch immovable property and creates no registrable interest. What "registration" means here is entirely different: Punjab Police's own citizen portal and Sanjh Kendra network, and Chandigarh Police's citizen portal, both let you submit and track this application online, and the local police station keeps its own record of it. Submit it at, or address it to, the police station having jurisdiction over your residence or business premises in Punjab, or over your premises in the Union Territory of Chandigarh; the station typically forwards the employee's permanent-address particulars to the police station of that area for a local report, which is why the permanent address must be complete and accurate.

Notarisation

Not required. Attach self-attested photocopies of the identity proof named in this form and two recent passport-size photographs of the employee; carry originals for the police station to compare. Where the employer is a company, firm, RWA or society, attach a copy of the resolution or letter authorising the person who signs. Where the employee's own signature cannot practically be taken in person before submission, take it as soon as the employee is available and before relying on any verification obtained without it.

Witnesses

Not applicable in the sense a deed needs them — this is not executed inter partes and nobody attests it. What the form itself provides for instead is the employee's own consent, in the employee's own signature, to being verified, which is the safeguard this kind of document actually needs: a verification report obtained on particulars the employee never confirmed is weak evidence if their identity is later disputed. Keep the police station's acknowledgement or the online portal's reference number, and follow up for the verification report rather than assuming silence means a clear report.

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APPLICATION FOR POLICE VERIFICATION

To,
The Station House Officer,
Police Station Police Station Sector 26, Chandigarh.

Date: 2 April 2026
Place: Chandigarh

Subject: Application for antecedent and character verification of Suresh Kumar, engaged/proposed to be engaged as domestic help, maid or housekeeping staff

Sir/Madam,

1. I, Karamjeet Singh Bajwa, an individual householder engaging the employee for domestic service at my residence, acting through Ritu Mahajan, Secretary, authorised by the Managing Committee resolution dated 2 March 2026, of House No. 812, Sector 21-B, Chandigarh 160022, phone 98140 12345, have engaged, or propose to engage, the person named below, and request that their antecedents and character be verified before or during that engagement.

2. PARTICULARS OF THE EMPLOYEE

Name: Suresh Kumar
Nature of engagement: domestic help, maid or housekeeping staff
Father's/husband's name: Ram Lal
Date of birth/age: 14 June 1992
Permanent address: Vill. Bhadson, P.O. Bhadson, Tehsil Patiala, District Patiala, Punjab 147021
Present address: Room No. 4, Ward No. 9, Colony Number 5, Chandigarh 160002
Identity proof produced: Aadhaar card, number X
Contact number: 98765 43210
Date from which engaged/proposed to be engaged: 1 April 2026

3. PREVIOUS EMPLOYMENT, REFERENCE AND AGENCY, IF ANY

Previous employer: Mr and Mrs Arora, House No. 1145, Sector 15, Panchkula, employed Suresh Kumar as a driver from June 2022 to February 2026, phone 98723 45678

Local reference: Balwinder Singh, House No. 220, Sector 21-B, Chandigarh, phone 94170 22334

Placement/security agency: Secure Force Security Services Pvt. Ltd., SCO 84, Sector 34-A, Chandigarh, PSARA Licence No. CH/PSARA/2019/0231

4. UNDERTAKING BY THE EMPLOYER

I undertake to inform this police station in writing if the engagement ends, if the employee's address changes to my knowledge, or if anything bearing on the employee's character comes to my notice during the engagement. I understand that engaging this person before verification is complete is at my own risk, and that this application does not itself certify the employee's character until the police station's report is received.

5. CONSENT AND DECLARATION BY THE EMPLOYEE

I, Suresh Kumar, confirm that the particulars given about me above are true to the best of my knowledge, and I consent to the police verifying my antecedents at the addresses given above and with the previous employer and reference named, for the purpose of this engagement. I understand that furnishing false particulars is an offence.

Signature of the employee: ______________________
Name: Suresh Kumar
Date: 2 April 2026

6. DOCUMENTS ATTACHED

Self-attested photocopy of the identity proof named in item 2; two recent passport-size photographs of the employee.

Signature of the applicant/employer: ______________________
Karamjeet Singh Bajwa
Through: Ritu Mahajan, Secretary, authorised by the Managing Committee resolution dated 2 March 2026
Address: House No. 812, Sector 21-B, Chandigarh 160022
Phone: 98140 12345

Questions about this document

Does the Employee Police Verification Form need stamp paper or stamp duty in Punjab and Chandigarh?

None.

See the full position on stamp duty, registration and witnesses

Does the Employee Police Verification Form need registration in Punjab and Chandigarh?

Not applicable.

See the full position on stamp duty, registration and witnesses

What does the Employee Police Verification Form cost on Kagaznama?

Free, always.

Does the Employee Police Verification Form need witnesses?

Not applicable in the sense a deed needs them — this is not executed inter partes and nobody attests it.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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