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Kagaznama

Appointment Letter

At a glance

Price
Free
Stamp duty
Print it on the Company's letterhead.
Registration
Not registrable.
Witnesses
None needed by law.

Free

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Also called

  • Letter of Appointment
  • Terms of Employment Letter
  • Employment Confirmation Letter
  • Niyukti Patra
  • ਨਿਯੁਕਤੀ ਪੱਤਰ
  • नियुक्ति पत्र
  • कर्मचारी नियुक्ति पत्र

When you need it

The full terms on which someone joins your company as an employee, issued on or before their date of joining in a Punjab or Chandigarh workplace — designation, reporting line, compensation, probation, working hours, leave, statutory benefits, confidentiality and the notice period on either side. Where the Offer Letter is a short statement of intent, this is the governing document: it is what an employee, an inspector or a court looks at to answer what the terms of the employment actually are.

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It is countersigned by the employee to record acceptance. Not for the first approach to a candidate — use the Offer Letter for that. Not for a fuller, formally executed contract with restrictive covenants for a senior hire — use the Employment Agreement. Not for engaging a driver or domestic help, or staff supplied by a contractor or agency — this category's other documents cover those.

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You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

Print it on the Company's letterhead. A contract of personal service of this kind is not an instrument the Indian Stamp Act, 1899 charges with ad valorem duty under its general "Agreement" entries, whether issued in Punjab or in the Union Territory of Chandigarh, and no stamp paper is needed for it — plain paper is enough in both.

Registration

Not registrable. Section 17 of the Registration Act, 1908 reaches instruments creating or transferring an interest in immovable property, or specific instruments such as leases — a contract of employment is neither, in Punjab or in Chandigarh.

Notarisation

Not required. The employee's countersignature accepting the letter is enough to record their assent under the Indian Contract Act, 1872; a notary adds nothing to it.

Witnesses

None needed by law. The authorised signatory signs for the Company and the employee countersigns to accept — no attesting witness is called for on either side, though the Company may have a second representative co-sign as a matter of internal practice.

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Sample preview — placeholder answers, not your data

APPOINTMENT LETTER

Northline Analytics Private Limited
Plot No. 8, Phase 8-B, Industrial Area, S.A.S. Nagar (Mohali) 160055

Date: 1 April 2026

To,
Simran Kaur Dhillon
S/o, D/o, W/o Gurdeep Singh Dhillon
House No. 214, Sector 15-A, Chandigarh 160015
Email: simran.dhillon@example.com
Phone: 98140-12345

Dear Simran Kaur Dhillon,

Sub: Appointment as Senior Business Analyst

Further to our offer and your acceptance of it, Northline Analytics Private Limited ("the Company"), a company incorporated under the Companies Act, 2013, having its address at Plot No. 8, Phase 8-B, Industrial Area, S.A.S. Nagar (Mohali) 160055, is pleased to confirm your appointment on the following terms.

  1. 1. DESIGNATION AND REPORTING. You are appointed as Senior Business Analyst in the Client Analytics department, reporting to Anita Verma, Associate Director. Your PAN, AFRPB2211J, is recorded for payroll and tax purposes.
  1. 2. WORK LOCATION. Your place of work will be Unit 305, Third Floor, Tower B, Bestech Business Tower, Sector 66, S.A.S. Nagar (Mohali), subject to the Company's right to reassign your work location in the ordinary course of its business, on reasonable notice to you.
  1. 3. NATURE OF ENGAGEMENT AND PROBATION. You are appointed as a full-time, permanent employee of the Company, subject to a probationary period of 6 months from 2 April 2026. The Company will confirm your appointment in writing on satisfactory completion of probation, and may extend the probationary period once by written notice if your performance needs further assessment.
  1. 4. DATE OF JOINING. Your date of joining is 2 April 2026.
  1. 5. COMPENSATION. Your annual cost to the Company (CTC) is ₹9,60,000 (Rupees Nine Lakh Sixty Thousand only), made up as follows: Basic Rs 4,00,000; HRA Rs 2,00,000; special allowance Rs 2,60,000; retiral benefits Rs 1,00,000. Salary is paid by the 7th day of the following calendar month, by bank transfer to the account you provide, after deduction of tax at source under s.192 of the Income-tax Act, 1961 and of the statutory contributions clause 8 describes.
  1. 6. WORKING HOURS. Your working hours are 9:30 a.m. to 6:30 p.m., Monday to Friday, and alternate Saturdays as the Company notifies. Your weekly off is Sunday, and alternate Saturdays.
  1. 7. LEAVE. Your leave entitlement is as stated in the Company's leave policy in force from time to time, besides such further leave as applicable law separately provides. That entitlement currently is: 18 days of paid leave in a calendar year, besides public holidays and the leave the Maternity Benefit Act, 1961 and other applicable law separately provide.
  1. 8. STATUTORY BENEFITS. Where the Company and your compensation meet the coverage thresholds those Acts prescribe, you will be enrolled for provident fund under the Employees' Provident Funds and Miscellaneous Provisions Act, 1952, and for insurance under the Employees' State Insurance Act, 1948; gratuity will be payable on the terms of the Payment of Gratuity Act, 1972 once you complete the qualifying service that Act requires.

Questions about this document

Does the Appointment Letter need stamp paper or stamp duty in Punjab and Chandigarh?

Print it on the Company's letterhead.

See the full position on stamp duty, registration and witnesses
Does the Appointment Letter need registration in Punjab and Chandigarh?

Not registrable.

See the full position on stamp duty, registration and witnesses
What does the Appointment Letter cost on Kagaznama?

Free.

Documents are free. Only kits are paid.

Does the Appointment Letter need witnesses?

None needed by law.

See the full position on stamp duty, registration and witnesses

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