+91 70871 19160

Kagaznama

Experience/Relieving Letter

At a glance

Price
Free
Stamp duty
Not chargeable to stamp duty under the Indian Stamp Act, 1899, whether issued in Punjab or in the Union Territory of Chandigarh — it is a factual certificate, not an instrument creating or transferring any right.
Registration
Not registrable.
Witnesses
None needed.

Free

Documents are free. Only kits are paid.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

See all prices

Also called

  • Experience Certificate
  • Relieving Letter
  • Experience cum Relieving Letter
  • Service Certificate
  • Anubhav Praman Patra
  • Karyamukti Patra
  • ਤਜਰਬਾ ਸਰਟੀਫਿਕੇਟ
  • ਰਿਲੀਵਿੰਗ ਲੈਟਰ

When you need it

An employee is leaving a Punjab or Chandigarh workplace and needs written confirmation of the period and designation they worked in, and that they stand relieved from a stated last working day — for their next employer, a visa application, or their own record. States the period of employment, the designation held on leaving, whether conduct and performance were found satisfactory, the last working day, and whether dues between the Company and the employee have been cleared.

Read more

Issued once, after the employee's exit formalities are complete or far enough along that the statements in it are accurate. Not for a certificate of the employee's salary — use the Salary Certificate for that. Not for the letter ending the employment in the first place — use the Termination/Warning Letter, or the employee's own resignation letter, for that; this document is issued after that step, to record the exit.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in
See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

Not chargeable to stamp duty under the Indian Stamp Act, 1899, whether issued in Punjab or in the Union Territory of Chandigarh — it is a factual certificate, not an instrument creating or transferring any right. Print it on the Company's letterhead.

Registration

Not registrable. Section 17 of the Registration Act, 1908 has no application to a certificate of this kind, in Punjab or in Chandigarh.

Notarisation

Not required. The signature of the Company's authorised signatory is enough; a notary adds nothing to a factual certificate of this kind.

Witnesses

None needed. Only the Company's authorised signatory signs.

Request Stamp Paper

Sample preview — placeholder answers, not your data

EXPERIENCE CUM RELIEVING LETTER

Northline Analytics Private Limited
Plot No. 8, Phase 8-B, Industrial Area, S.A.S. Nagar (Mohali) 160055

Date: 2 April 2026

To,
Simran Kaur Dhillon
House No. 214, Sector 15-A, Chandigarh 160015

Dear Simran Kaur Dhillon,

Sub: Experience and relieving letter — issued at the Employee's request for future employment reference

This is to certify that Simran Kaur Dhillon (Employee ID NA-0231) was employed with Northline Analytics Private Limited ("the Company") from 1 April 2026 to 2 April 2026, last holding the position of Senior Business Analyst in the Client Analytics department.

The Company found the Employee's conduct and performance during this period to be satisfactory.

The Employee stood relieved from the services of the Company with effect from the close of business on 2 April 2026, on account of resignation to pursue another opportunity.

All dues, if any, payable between the Company and the Employee have been cleared, and the Company has no outstanding claim against the Employee arising from the employment.

We wish Simran Kaur Dhillon success in their future endeavours.

Yours sincerely,

For Northline Analytics Private Limited

_________________________
Anita Verma
Head of Human Resources

Place: S.A.S. Nagar (Mohali)

What this document is for

An employee leaving a job in Punjab or Chandigarh often needs written proof of the period and designation they worked in, and that they have formally been relieved from a stated last working day — for a new employer, a visa application, or their own record. This document is that proof: a combined experience-and-relieving letter issued once, by the employer, after the exit is essentially complete.

It states the dates of employment, the designation held on leaving, whether conduct and performance were found satisfactory, the last working day, and whether dues between the company and the employee have been cleared — the handful of facts most other offices and employers actually check for.

Before you use this — issue it only once the exit is genuinely complete

Do not issue this letter before the employee's last working day has actually arrived, and before exit formalities are far enough along that its statements — particularly on dues — are true on the day it is signed. A relieving letter that certifies dues are cleared before the full and final settlement is actually done is a statement the company may have to answer for later; where settlement is still running, say so using the letter's own second option rather than overstating the position.

The conduct statement is a genuine choice, not a formality — stating that performance was satisfactory sits awkwardly beside a personnel file that says otherwise, particularly where the exit followed a disciplinary process. The letter’s neutral, no-representation option exists for exactly that situation, and using it does not require explaining why.

Stamp paper and registration

Stamp paper needed

No

Typical stamp duty — Punjab

Not chargeable — this is a factual certificate on the Company's letterhead, not an instrument creating or transferring any right, so the template states plainly that no stamp duty applies under the Indian Stamp Act, 1899.

Typical stamp duty — Chandigarh

Same position in Chandigarh, for the same reason — the template states no stamp duty applies there either, since it is a certificate of fact rather than a chargeable instrument.

Registration at the Sub-Registrar

No — Not registrable — section 17 of the Registration Act, 1908 has no application to a certificate of this kind, in Punjab or in Chandigarh.

Notary or witnesses

Not required. The signature of the Company's authorised signatory is enough — a notary adds nothing to a factual certificate of this kind, and no witnesses are needed.

What you will need before you start

  • The Company's full legal name and address, and the name and designation of whoever is signing — an HR head or manager, or the proprietor or a partner in a small concern
  • The employee's full legal name and address, and their employee ID if the Company uses one
  • Date of joining and last working day
  • Designation held at the time of leaving, and department or team if it matters
  • Whether the Company regards the employee's conduct and performance as satisfactory, or would rather make no representation about it at all
  • Whether dues between the Company and the employee have actually been cleared as of the date this letter is issued — or whether the full and final settlement is still in progress

Common mistakes

  • Issuing it before the last working day has actually arrived, or before exit formalities are complete enough for the dues-cleared statement to be true — a letter contradicted by events afterward is worse than none.
  • Certifying dues are cleared when the full and final settlement is still in progress — the template deliberately offers a second option for this exact situation; use it instead of overstating the position.
  • Defaulting to the satisfactory-conduct statement out of habit even where the exit followed a disciplinary process — the neutral, no-representation option exists for exactly that case.

Questions people ask before using this document

Does an experience or relieving letter need to be stamped in Punjab or Chandigarh?

No. The template this letter is grounded in states plainly that it is not chargeable to stamp duty under the Indian Stamp Act, 1899, in either place, because it is a factual certificate rather than an instrument creating or transferring any right. Print it on the Company's letterhead — no stamp paper or e-stamp is needed.

When should this letter actually be issued?

Only once the employee's last working day has arrived and exit formalities are complete enough for the statements in it — especially the dues-cleared statement — to be accurate. A letter issued early and later contradicted by events is worse than none at all.

What if the employee's full and final settlement is still being worked out?

Use the second dues option, which states that the settlement is still in process and will be completed separately, rather than certifying dues are cleared when they are not. The template offers this as a deliberate second choice for exactly this situation.

Is this the same as a salary certificate?

No. This letter confirms the period and designation of employment and that the employee stands relieved from a stated date. A Salary Certificate is the separate document for confirming current salary, typically for a loan or visa application.

Do we have to say the employee's conduct was satisfactory?

No — the letter offers two choices: state that conduct and performance were satisfactory, or make no representation about them at all. The second exists for exits that followed a disciplinary process, where an unqualified satisfactory rating would sit awkwardly against the personnel file.

Related documents, and when you would need them

  • Termination/Warning Letter

    The letter that actually ends the employment or issues a warning — this document only records an exit that has already happened, once it is complete.

  • Salary Certificate

    For confirming the employee's current salary to a bank, visa office or landlord — a different certificate from this one, which confirms only the dates and designation of employment.

  • Appointment Letter

    The appointment letter that started the relationship this letter is closing out — worth checking for a notice period or other term that should be reflected before this is issued.

  • Non-Disclosure Agreement (NDA)

    If a separate confidentiality or non-solicitation agreement was signed during the employment, check whether its obligations survive this letter before treating the relationship as fully closed.

Questions about this document

Does the Experience/Relieving Letter need stamp paper or stamp duty in Punjab and Chandigarh?

Not chargeable to stamp duty under the Indian Stamp Act, 1899, whether issued in Punjab or in the Union Territory of Chandigarh — it is a factual certificate, not an instrument creating or transferring any right.

See the full position on stamp duty, registration and witnesses
Does the Experience/Relieving Letter need registration in Punjab and Chandigarh?

Not registrable.

See the full position on stamp duty, registration and witnesses
What does the Experience/Relieving Letter cost on Kagaznama?

Free.

Documents are free. Only kits are paid.

Does the Experience/Relieving Letter need witnesses?

None needed.

See the full position on stamp duty, registration and witnesses

Often needed with this document

Back to Employment & HR

We've updated our Terms

Please read the updated documents below and accept them once to keep taking documents away and buying kits. Browsing, filling in and previewing a document are not affected.