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Application for a Certified Copy of a Registered Deed (Nakal)

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Also called

Nakal Application
Application for Certified True Copy of Sale Deed
Certified Copy of Registered Document
Sarkari Nakal
Nakal Bainama
Application under Section 57 of the Registration Act
Certified Copy (CC) Application
Pramanit Prat Arj

When you need it

Use this one for the fuller Punjab, Chandigarh and Haryana version of this request, including help when you don't know the registration number or are requesting a copy of a power of attorney over your own property that you never signed; use the shorter Certified Copy of a Registered Deed instead if you already have the exact registration particulars and just want a plain request letter. Get a Sub-Registrar's copy of a registered deed — sale, gift, lease, mortgage, POA or will — when the original is lost, bank-held, or you want the earlier title chain.

Covers section 57(4) too: a POA over YOUR property entitles you to a copy though you never signed it — plus a search if you don't know the registration number.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

Fill this one in

See stamp duty, registration and witnesses

What follows is the position for this kind of document. The amount is set by the state the property is in and it changes, so the figure for your own state is worth confirming at the sub-registrar’s office before you pay anything.

Stamp duty

No stamp duty on the application itself — not an instrument, since it creates no right; plain paper. Some counters want a small court-fee stamp (local practice — UP/Haryana more often than Delhi/Maharashtra/Karnataka; ask first, and an online application never needs one). The COPY itself is technically chargeable under Article 24, Schedule I, Stamp Act, 1899 — but exempted, since section 57 expressly requires the officer to furnish it; you pay only the search/copying fee under the state's Table of Fees, not stamp duty (a few states have amended this locally — check if a counter insists otherwise). A representative's letter of authority may count as a power of attorney (s.2(21)) — most counters take a plain signed letter, some want small stamp paper (Rs 10-100) or notarisation. If you're filing an affidavit about a lost original, THAT is chargeable — Rs 10-100 non-judicial stamp paper, e-stampable — verify the current state figure before buying.

Registration

Not registrable — section 17, Registration Act, 1908 doesn't reach a request to an officer. This is a section 57 application, fees under the state's Table of Fees, filed where the register book actually sits (or the state portal) — insist on an acknowledgment/token number and a fee receipt. If the deed was never actually registered, no certified copy exists to issue.

Notarisation

Not required for the application — signed, not sworn. Two side doors: a lost-original affidavit — sworn before a notary or oath commissioner; and a representative's letter of authority — usually plain, sometimes notarised, or a registered POA if they do more than fetch a copy. It won't grant access to a Book No. 3/4 document you're not entitled to.

Witnesses

None — not a contract, no attestation required; don't add witness lines. Both applicants sign if filing jointly. A representative signs only the specimen-signature line in the authority, never the application itself — that's forgery, and offices check signatures against ID. A lost-original affidavit is sworn (a jurat), not witnessed.

Request Stamp Paper

Sample preview — placeholder answers, not your data

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APPLICATION FOR A CERTIFIED COPY OF A REGISTERED DOCUMENT

Nakal / certified true copy, applied for under section 57 of the Registration Act, 1908

Before you print this. Some counters want a court-fee stamp affixed on the first page of an application. Leave the top right corner of this page clear so the clerk can put one there. The Annexure at the end explains the fee, how long it takes and what you get back.

Sub-Registrar IV, Defence Colony
Sub-Registrar Office IV, Defence Colony, Kotla Mubarakpur, New Delhi 110003
District South East Delhi, Delhi

From

Rajesh Kumar Verma
S/o Late Shri Om Prakash Verma
C-14, Second Floor, Lajpat Nagar IV, New Delhi 110024
Mobile: +91 XXXXX XXXXX Email: rajesh.verma@example.com

Place: New Delhi
Date: 3 April 2026

Subject: Application under section 57 of the Registration Act, 1908 for a certified copy (nakal) of the Sale Deed (bainama) described in paragraph 2 below

Sir / Madam,

1. Who is applying

1.1 I am Rajesh Kumar Verma, resident of C-14, Second Floor, Lajpat Nagar IV, New Delhi 110024. My mobile number is +91 XXXXX XXXXX. For identification I produce and enclose a self-attested copy of my Aadhaar card ending 4417.

1.2 I am applying in the following capacity: a party to the document — I executed it, or it was executed in my favour.

1.3 More particularly: I am the purchaser named in the deed. My name appears there as 'Rajesh Kumar' without the surname; my Aadhaar reads 'Rajesh Kumar Verma'.

1.4 The property which the document purports to affect belongs to me, and in proof of my ownership I produce and enclose: Registered Sale Deed dated 18 March 2011, Regn. No. 4321 of 2011, and municipal property tax receipt for 2025-26.

1.5 Sunita Verma joins in this application as a second applicant and signs it below. Please treat both of us as applicants and issue the copy to either of us.

2. The document I need a copy of

2.1 The document is a Sale Deed (bainama). It is more precisely described as: Deed of Exchange between two adjoining plot owners.

2.2 Its particulars, so far as they are known to me, are these:

Particular	Details
Date of execution of the deed	1 April 2026
Date of registration	2 April 2026
Registration / document / serial number	4321
Year of registration	2011
Book in which it is registered	Book No. 1 — documents relating to immovable property (sale, gift, lease, mortgage, partition, relinquishment)
Volume (jild) and page numbers	Volume 3187, pages 41 to 58
Office where registered	Sub-Registrar IV, Defence Colony, District South East Delhi

2.3 Where a row above is blank, that particular is not known to me. I have given every particular I have, and I request that the record be traced from those particulars together with the names in paragraph 3.

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