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Kagaznama

Lost Document Affidavit (Passport / Share Certificate)

At a glance

Price
Free
Stamp duty
An affidavit is chargeable under Article 4, Schedule 1-A to the Indian Stamp Act, 1899 as applicable to Punjab, which Schedule also governs the Union Territory of Chandigarh, and the indemnity is chargeable under Article 34 of the same Schedule at the rate fixed for a security bond.
Registration
Not a registrable instrument.
Witnesses
None required by law for the affidavit itself; it is authenticated by the notary's or attesting officer's seal alone.

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Also called

  • Affidavit of Loss
  • Lost Passport Affidavit
  • Lost Share Certificate Affidavit
  • Indemnity for Lost Document
  • खोए दस्तावेज़ का हलफनामा
  • ਗੁਆਚੇ ਦਸਤਾਵੇਜ਼ ਦਾ ਹਲਫ਼ਨਾਮਾ

When you need it

A sworn affidavit of loss, combined with an indemnity, for a passport or a company/body corporate share certificate that has been lost, stolen or destroyed — used to support either (a) a reissue or duplicate passport application under the Passport Rules, 1980, at a Passport Seva Kendra or Regional Passport Office, or (b) an application to a company, or its Registrar and Transfer Agent, for a duplicate share certificate under section 46 of the Companies Act, 2013 read with Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014. Records the loss, the search made, whether a police report (FIR) or an online lost-property complaint was lodged, and whether a public notice was published, and indemnifies the receiving authority or company against the consequences of issuing a duplicate.

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Not for a lost marksheet, degree or academic certificate — use the Duplicate Marksheet / Lost Certificate Affidavit for that. Not for a lost title deed or other property document — use the Affidavit and Indemnity Bond for a Lost Title Deed for that. Not for a lost housing-society membership share certificate — use the Duplicate Share Certificate Application, which follows that society's own bye-laws, for that. Not for dematerialised (demat) shares, which have no physical certificate to lose — a demat holding is restored through your Depository Participant, not through this affidavit.

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You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

An affidavit is chargeable under Article 4, Schedule 1-A to the Indian Stamp Act, 1899 as applicable to Punjab, which Schedule also governs the Union Territory of Chandigarh, and the indemnity is chargeable under Article 34 of the same Schedule at the rate fixed for a security bond. In practice this is accepted as a combined affidavit-cum-indemnity on a single non-judicial stamp paper, of a value the receiving office or company's own format specifies — ask before buying the stamp paper, since a passport office and a company/Registrar and Transfer Agent do not always ask for the same value.

Registration

Not a registrable instrument. Filed with the passport office, or with the company or its Registrar and Transfer Agent, for their own record; not one the Registration Act, 1908 requires to be registered in Punjab or in Chandigarh. Keep the office's or company's acknowledgement of the application.

Notarisation

Sworn before a Notary Public (Notaries Act, 1952) or an Executive Magistrate/Oath Commissioner, with the Deponent appearing in person with photo identification.

Witnesses

None required by law for the affidavit itself; it is authenticated by the notary's or attesting officer's seal alone. A company's own Rule 6 format occasionally asks for the affidavit to be counter-signed by a surety in addition — that is a separate requirement of the company's format, not a witness to this affidavit.

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Sample preview — placeholder answers, not your data

LOST DOCUMENT AFFIDAVIT

Executed at Chandigarh on 2 April 2026.

I, Rajwinder Kaur, daughter of Sh. Sukhdev Singh, resident of House No. 505, Sector 21-C, Chandigarh 160022, holding Aadhaar 3333 4444 5555, ordinarily resident within the State of Punjab (the "Deponent" or "I"), do hereby solemnly affirm and declare as follows:

  1. 1. THE DOCUMENT LOST

1.1 This affidavit concerns the loss of a passport, addressed to Regional Passport Office, Chandigarh.

1.2 Passport particulars: Passport No. N1234567, issued at Chandigarh on 4 March 2019, valid until 3 March 2029.

  1. 2. CIRCUMSTANCES OF LOSS

2.1 The document was lost on or about 1 April 2026. Misplaced while shifting residence; not found despite a thorough search of the old premises.

2.2 Search made before concluding it is lost: Searched the residence, the office and all bags used while travelling; enquired with the courier used for the last delivery.

  1. 3. REPORT AND NOTICE

3.1 A police report (FIR) has been lodged, particulars of which are given below.

Particulars: e-FIR No. 4021/2026 dated 9 September 2026, Police Station Sector 17, Chandigarh.

3.2 A public notice of the loss has been published, particulars of which are given below.

Particulars: Published in the Tribune, Chandigarh edition, dated 12 September 2026.

  1. 4. UNDERTAKING AND INDEMNITY

4.1 I undertake that if the original document is subsequently found or comes into my possession or control, I shall immediately surrender it to Regional Passport Office, Chandigarh — or, if it is the passport, deposit it with the passport issuing authority — and shall not use it further.

4.2 I indemnify Regional Passport Office, Chandigarh against any loss, claim, demand or liability arising from the issue of a duplicate or replacement in reliance on this affidavit, or from any statement made here that later proves incorrect.

  1. 5. DECLARATION

5.1 Every statement made above is true to my own knowledge and belief, and I have concealed nothing material to this affidavit. I am aware that making a false declaration in an affidavit is an offence.

VERIFICATION

Verified at Chandigarh on 2 April 2026 that the contents of paragraphs 1 to 5 above are true and correct to my own knowledge, that no part of it is false, and that nothing material has been concealed.

DEPONENT

Signature: ______________________________
Rajwinder Kaur

ATTESTATION

Solemnly affirmed and signed before me on 2 April 2026 at Chandigarh, the Deponent having been identified to my satisfaction by Aadhaar 3333 4444 5555.

Notary Public / Oath Commissioner
Registration No. and seal: ____________________

Questions about this document

Does the Lost Document Affidavit (Passport / Share Certificate) need stamp paper or stamp duty in Punjab and Chandigarh?

An affidavit is chargeable under Article 4, Schedule 1-A to the Indian Stamp Act, 1899 as applicable to Punjab, which Schedule also governs the Union Territory of Chandigarh, and the indemnity is chargeable under Article 34 of the same Schedule at the rate fixed for a security bond.

See the full position on stamp duty, registration and witnesses
Does the Lost Document Affidavit (Passport / Share Certificate) need registration in Punjab and Chandigarh?

Not a registrable instrument.

See the full position on stamp duty, registration and witnesses
What does the Lost Document Affidavit (Passport / Share Certificate) cost on Kagaznama?

Free.

Documents are free. Only kits are paid.

Does the Lost Document Affidavit (Passport / Share Certificate) need witnesses?

None required by law for the affidavit itself; it is authenticated by the notary's or attesting officer's seal alone.

See the full position on stamp duty, registration and witnesses

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