Kagaznama

Index II Certified Copy Application

At a glance

Price: Free
Stamp duty: No stamp duty: a copy application for an index entry isn't an instrument under s.2(14), Stamp Act, 1899.
Registration: Registration is not required.
Witnesses: Witnesses are not ordinarily required.

Free

Documents are free. Only kits are paid.

Free: up to 5 documents a day.

Guided questions, full draft on screen, download in Word.

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Also called

registry index certified copy
registered deed index extract
Index II equivalent request

When you need it

Get the registry index/summary record for a registered instrument to verify a transaction or locate the deed. 'Index II' is the common label, but Punjab/Chandigarh may format it differently — request the office's equivalent extract.

State the document number, date, office, parties and property.

Whether you can fill this in here

You can fill this in here

You can fill this one in on this site, and read the whole draft on screen before you decide anything about it. It is a carefully drafted template; it is not advice about your own facts.

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See stamp duty, registration and witnesses

What follows is written for Punjab and Chandigarh. It states the position there rather than describing how it varies, so the amounts below are the ones that apply — worth confirming at the sub-registrar’s office, because rates change. If the property is anywhere else in India, none of this is yours.

Stamp duty

No stamp duty: a copy application for an index entry isn't an instrument under s.2(14), Stamp Act, 1899. Punjab: Rs 1.25 court-fee label; Chandigarh Sub-Registrar (30 Bays, Sector 17): own fee.

Registration

Registration is not required.

Notarisation

Notarisation is not ordinarily required unless the receiving authority specifically requires an affidavit or attested application.

Witnesses

Witnesses are not ordinarily required. Identity/authorisation and the authority's search or certification process are more important.

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Sample preview — placeholder answers, not your data

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INDEX II CERTIFIED COPY APPLICATION

Application date: 2 April 2026

Applicant: Aarav Sharma, Sector 21, Panchkula.

Property: Plot 118, Sector 35-A, Chandigarh (Plot/land), Plot 118, Sector 35-A; prior deed no. 2345..

Registered document no.: 2345, dated 1 April 2026, office: Sub-Registrar Chandigarh. Book/volume reference: Book 1, Volume 882.

Parties on instrument: R.K. Mehta to Harpreet Singh. Purpose: Title verification.

Please issue the certified index/summary record corresponding to this registered instrument, using the local registration-office equivalent if 'Index II' is not the terminology used for this record.

LEGAL BASIS

Section 55 of the Registration Act, 1908 requires every registration office, in Punjab and in Chandigarh alike, to keep four indexes of the documents it registers, and Index No. II holds the property particulars of the documents entered in Book No. 1, as the Inspector-General directs. Section 57 entitles any person to inspect Book No. 1 and its indexes and to obtain copies of the entries on payment of the fee. An index entry confirms that a document was registered and where to find it; it is not the document, and a certified copy of the deed itself is a separate application. In Chandigarh the indexes are kept by the Sub-Registrar at the 30 Bays Building, Ground Floor, Sector 17.

PERSONAL DATA NOTICE

This notice is given under the Digital Personal Data Protection Act, 2023.

Personal data is collected only to obtain and retain the certified registry index or equivalent summary record for the identified registered instrument, communicate about that purpose, verify property or title information, and retain an evidentiary record.

The record will be held by Kagaznama and may be shared only with the applicant, owner, proposed buyer, lender, advocate, registering authority, revenue/estate authority, bank, Central Registry/CERSAI-related search service, or other person directly involved in the stated title or encumbrance check.

If the request does not proceed, personal data will be retained for 90 days and then erased. If it proceeds, the record will be retained for the matter plus 12 months, except where a statutory record-retention rule requires a longer named period.

A person named here may withdraw consent for future consent-based processing, request correction or erasure when the purpose has ended, or raise a grievance by writing to privacy@example.com. The record-holder should acknowledge and respond within 30 days.

Data minimisation: this document does not collect a full Aadhaar number, an Aadhaar-card copy, a password or unrelated financial credentials, and none should be written into it.

Personal-data instruction: I consent to the collection and use described in the Personal Data Notice.

Questions about this document

Does the Index II Certified Copy Application need stamp paper or stamp duty in Punjab and Chandigarh?

No stamp duty: a copy application for an index entry isn't an instrument under s.2(14), Stamp Act, 1899.

See the full position on stamp duty, registration and witnesses

Does the Index II Certified Copy Application need registration in Punjab and Chandigarh?

Registration is not required.

See the full position on stamp duty, registration and witnesses

What does the Index II Certified Copy Application cost on Kagaznama?

Free.

Documents are free. Only kits are paid.

Does the Index II Certified Copy Application need witnesses?

Witnesses are not ordinarily required.

See the full position on stamp duty, registration and witnesses

Often needed with this document

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