Application for Correction in the Estate Office Record and Portal Details (Annexure-I)

Stamp duty

The application itself bears no stamp duty. It creates, declares, assigns, limits and extinguishes nothing; it asks a public officer to correct an entry in a record. No article of Schedule I-A of the Indian Stamp Act, 1899 as in force in the Union Territory of Chandigarh reaches it. Print it on plain paper, or on the Estate Office's own Annexure-I proforma if the counter hands you one. No fee is prescribed for this service by the checklist published for it, and none appears against Sr. No. 32 of the Right to Service notification of 30 March 2026; if the receipt counter asks for one, ask to be shown the order fixing it and take a receipt. The affidavit-cum-indemnity (Annexure A, and each further owner's own) DOES carry duty — one sheet per deponent — but Chandigarh's published table has no affidavit line; ask the stamp vendor at 30 Bays Building or the Estate Office counter for the current denomination. Where the error is IN the registered deed, a rectification deed is needed first — and its stamp article is genuinely unsettled: the published table has no 'rectification' entry at all. The key distinction: a rectification that only fixes a slip is one thing; one that in substance enlarges the interest conveyed is chargeable as a conveyance ON THE EXCESS. If conveyance-level duty applies: 5% of value/consideration (TREAT AS UNSETTLED — portals say 6%; confirm at the Sub-Registrar), 3% for a lease-rights transfer or exchange, 2% family settlement, blood-relations exempt (fee still applies); registration fee 1% capped Rs 10,000 plus Rs 20 pasting. Duty is on the higher of consideration or the collector rate (revised sharply from 1 April 2026, varies by sector) — and note, if you're correcting a wrong AREA entry, that wrong figure has been feeding the collector-rate valuation until now. No Punjab crossover; no gender concession.

Registration

This application isn't registrable — section 17, Registration Act, 1908 doesn't reach a request to correct a record; it's filed, not registered. File with the Assistant Estate Officer: 30 working days, but the clock starts only once the application and every document are 'correct and complete in all respects' — an incomplete file doesn't start it. Keep the diary number and receipt date; an appeal is built on them. What IS registrable, where the error is in the deed itself: a deed of rectification, compulsorily under section 17(1)(b), Registration Act, 1908, executed by the same parties, at the Sub-Registrar (narrow presentation/registration hours). Section 23 gives four months to present it, extendable four more (s.25) on a fine up to 10x the fee; unregistered, it's inadmissible to prove the transaction (s.49). Order matters: register the rectification deed FIRST, then file this application enclosing its particulars — that puts the corrected data onto the portal through auto-mutation's own route. Since 2025, registration triggers mutation digitally (2-hour leasehold+NOC / 4-hour freehold scrutiny) with no separate application after. Where a deed is already registered but auto-mutation never fired, THIS application is the right one — but only if answered as a portal lagging behind a deed, not as a fresh transfer, which is a different service.

Notarisation

The application is signed, not sworn — no notary needed for it. The affidavit-cum-indemnity (Annexure A, and each further recorded owner's own) MUST be sworn — a notary is accepted in place of an Executive Magistrate. Where an attorney signs for an absent owner, the ATTORNEY swears (not the principal) — one affidavit only, deposing that the power subsists, the principal is alive, and the source of the attorney's knowledge. Before leaving the table, check the notary's signature/seal, the register entry number and date, and the fee receipt are all present. Self-attest every photocopy and carry originals. A deponent abroad, or a foreign birth/marriage certificate or court order used as proof, needs embossing by the Chandigarh Finance Department plus apostille/legalisation. Notarisation only proves the oath was taken — a false statement here can lead not just to prosecution but to resumption of the site under section 8-A with forfeiture of up to 10% of the consideration.

Witnesses

No attesting witness on the application or affidavit — needed instead: every recorded owner's signature plus a self-attested photo ID (joint owners often hold different ones). An affidavit is proved by the notary's attestation, not a witness. Where a rectification deed must be registered because the error is in the deed itself, the rule flips: two witnesses are required, the FIRST qualifying under paragraph 127, Punjab Registration Manual (a councillor, gazetted officer or advocate; or a Lambardar/Sarpanch/Panch rurally) — line one up beforehand, since the presentation window is an hour. A company, firm, trust or HUF substitutes an authority document for a witness. An illiterate signatory's thumb impression needs a read-over endorsement.